Remote Assistant Controller

Key Responsibilities: Accounting Operations & General LedgerManage day-to-day accounting operations including journal entries, account reconciliations, and general ledger maintenanceProcess bi-weekly payroll, ensuring accurate and timely payroll transactionsOversee accounts payable, accounts receivable, and cash management processesImplement and maintain internal controls and accounting policiesLead account analysis and variance investigationIdentify opportunities to leverage AI and automation tools to streamline reconciliations, journal entry preparation, and variance analysis, reducing manual effort and cycle timeEvaluate and implement AI-enabled accounting tools and workflow automations within day-to-day operations Month-End & Period CloseExecute month-end close procedures and prepare closing schedulesManage accruals, prepayments, and other period-end adjustmentsConsolidate financial data and prepare preliminary results for management reviewIdentify and resolve month-end issues in coordination with cross-functional teams Revenue RecognitionOwn revenue recognition process under ASC 606 (GAAP standards) Review and validate revenue transactions, contracts, and performance obligationsCalculate and record revenue adjustments, deferred revenue, and revenue reclassificationsPrepare revenue schedules and documentation for internal and external auditsWork with the RevOps department on billing and integration related tasks that directly impact revenue External Audit CoordinationAssist the Controller with external auditors and coordinate audit activitiesPrepare audit schedules, trial balances, and supporting documentationAddress auditor findings and implement corrective actionsManage audit timelines and ensure timely responses to audit requests Tax ComplianceAssist the Controller with external tax team requests for federal, state, and local tax returnsMaintain tax schedules, accruals, and documentationTrack and report on tax-related items, including payroll taxes and sales tax RequirementsRequired QualificationsBachelor or Master's degree in Accounting 5 years of accounting experience with 2 years as Assistant ControllerExperience with mentoring and training in a team environmentDemonstrated expertise managing month-end close with accounting reportsAdvance knowledge of ASC 606 revenue recognition and SaaS accountingHands-on NetSuite experience and accounting automation proficiencyAdvanced Microsoft office skills and ability to manage complex datasetsDemonstrated experience applying AI or automation tools to improve accounting processes (e.g., close acceleration, reconciliation, reporting) Experience in a high-growth SaaS or subscription-based businessPreferred QualificationsCPA a plusPublic AccountingExperienceProficiency leveraging AI tools to automate accounting processesExperience with subscription management and billing platforms (Chargebee, Zuora, etc.)High proficiency in NetSuiteSelf-directed professional with strong prioritization and communication skillsContinuous improvement mindset and adaptability Knowledge with the following systems is a plus: NetSuite, Chargebee, Stripe, Avalara, Airbase, Ramp, Rippling, Claude.ai BenefitsWork environmentCompetitive compensation and benefitsPosition is remote within the US (Austin, TX location preferred) Minimal travelLimited physical demands This is an incredible opportunity to embark on an exciting journey with a dynamic, VC-backed company. If you have a proven track record of creative thinking, a drive for learning and a deep commitment to collaboration, we want to talk to you. ActivTrak is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. ActivTrak does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.