Soccer Shots Administrative Assistant

Soccer Shots Administrative Assistant: Part-TimeSoccer Shots is a leader in leaving a lasting, positive impact on the youth it serves. Through the game of soccer, children learn creative play and character skills. The role of the Administrative Assistant is to organize and coordinate all special events and community outreach, manage all customer service via email and phone, communicate and maintain staff schedules, manage all back-end website operations, etc. The Administrative Assistant will be expected to play an active role in the growth, success, and impact of Soccer Shots Central Indiana in the community and will represent Soccer Shots Central Indiana with excellence. This role requires excellent organizational and communicative skills, familiarity with Microsoft products and operating systems, great attention to detail, and someone that is self-motivated and proactive about driving daily operations forward without frequent oversight. This position is a hybrid role that allows work from home hours combined with some in-office hours (totaling about 20-30 hours/week, depending on where we are at in the season some weeks are busier than others). The Administrative Assistant responsibilities include, but are not limited to, the following: ADMINISTRATIVE/SUPPORT:Manage all customer service via email and phone Communicate and maintain staff schedules (weekly coach emails) Manage all back-end website operations Print, organize, and distribute enrollment forms and promotional materials to coaches Inventory management Execute marketing for seasons Prepare seasonal newsletters Prepare and execute player of the season profiles and emails Prepare and execute team photo emails Participate in all seasonal staff meetings Co-Managing Soccer Shots social media platforms (Instagram, Facebook, etc)HIRING/HR:Prepare hiring binders for current and future hires Prepare for new hires (uniform, equipment, prizes, coach picture, etc) Create meet your coach profilesEVENT PLANNING:Organize, promote, and execute Soccer Shots seasonal events (Spring/Summer - Super Soccer Saturdays, Fall - Ghosts & Ghoalies Halloween Fest & Collegiate Soccer Events) Find volunteers to help run events Create event logistics plans, gather necessary event items, solicit event donations, set-up event vendors, etc. Organize, promote, and execute community and school-partner eventsPROFESSIONAL DEVELOPMENT:Attend leadership team meetings, as needed (may be virtual or in-person) Attend weekly 1-1 meetings, as required (may be virtual or in-person) Attend seasonal coaches meetings (4 times per year)

The job description above is a part-time position requiring 20-30 hours of work per week (busier at the start of each season). Hours may vary per week. Typical/expected working hours are Monday through Friday, between 9:00am-4:00pm (with occasional evening and weekend hours required during busy parts of the season). This position functions in an inside office environment, that may require being in a seated position for long durations of time. Hours can be a hybrid of work-from-home and in-office, as needed.