Accounting Operations Coordinator - ARMS

About the Role: We're hiring an Accounting Operations Coordinator to provide execution support for the Director of Administration & Operations across invoicing, collections, vendor administration, accounts payable processing, and payment coordination. This role exists to keep operational paperwork, vendor onboarding, customer billing documentation, and payment processing moving accurately and quickly — so revenue and vendor obligations flow efficiently through the business. This is a highly execution-oriented, detail-driven role. Success looks like clean processing, fast follow-through, organized documentation, and a lighter administrative load on senior operations leadership. What You'll DoInvoicing & Collections Support Prepare and issue customer invoices Assist with accounts receivable follow-up and collections Monitor outstanding invoices and update payment status Maintain invoice records and documentation Support weekly AR reviews in HubSpot and Rillet Coordinate payment confirmations Vendor & AP Administration Complete vendor and customer onboarding Process vendor setup forms Coordinate ACH and credit card payment requests Manage W9 documentation Maintain compliance documents in HubSpotSupport customer AP onboarding Accounts Payable Processing Process AP workflows through RampReview invoices for completeness Coordinate vendor payments Assist with reconciliation and verification

Location: Mobile, AL

Type: Full-time

Reports to: Director of Administration & Operations