Senior Administrative Assistant (Bilingual Japanese/English)

Job Description: New York City | Hybrid Salary: $80,000–$95,000 A prestigious, prominent organization seeks a highly organized and proactive bilingual Senior Administrative Assistant to support senior U.S. executives in a fast-paced, international business environment. The executives supported in this role are primarily English-speaking U.S. executives. Approximately 95% of day-to-day communication is conducted in English, with Japanese used approximately 5% of the time for communication with Japan and Japanese-speaking stakeholders. This position is particularly well suited for candidates who have worked in high-coordination environments —such as executive support, event planning, project coordination, media/production, conference management, or other roles requiring precise scheduling and coordination among multiple stakeholders.

Responsibilities: Independently manage complex executive calendars, meetings, and frequently changing schedules. Coordinate meetings involving multiple executives, departments, external parties, and international offices across multiple time zones. Proactively identify scheduling conflicts, negotiate timing with multiple parties, and drive arrangements through completion. Coordinate domestic and international business travel, including detailed itineraries and schedule changes. Prepare expense reports, correspondence, presentations, and other business documents. Coordinate meetings, conferences, events, and other time-sensitive activities. Communicate professionally and confidently with senior internal and external stakeholders. Anticipate executive needs, follow up on outstanding items, and ensure that schedules and logistics remain on track.

Requirements: 5+ years of executive assistant, senior administrative, event coordination, project coordination, production coordination, or comparable experience. Excellent professional English communication skills and business-level Japanese. Demonstrated ability to coordinate complex schedules involving multiple stakeholders and competing priorities. Strong organizational skills, sound judgment, and exceptional attention to detail. Ability to work independently, anticipate problems, and adjust quickly to last-minute changes. Comfortable working in a fast-paced, deadline-driven environment where timing and accuracy are critical. Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Additional Information: Hybrid work schedule. Candidates must live within a reasonable commuting distance of the New York City office.

Benefits: Good Benefits