Accounts Payable Accountant

What you will do: Receive vendor invoices and processes them for payment within thirty days in accordance with Virginia's Prompt Payment Act Policy. Coordinate with the department's Procurement Section to ensure purchase orders support the purchase and the receipt of goods and services is properly documented. Track remaining balances on outstanding purchase orders. Initiates follow up actions with the vendor if invoices are delinquent and processes payments to ensure compliance with Prompt Pay requirements. Obtain approval to pay the invoices/expense reports from the program area that procured the goods/services. Maintain appropriate documentation according to policy and procedures and verifies the charges are consistent with the terms of the procurement. Ensure the agency maintains at least 95% or greater Prompt Pay rating. Process all payment documents as required. This includes determining the correct payment method and charging expenditures to the correct account codes. Receive employee travel requests and utilize CAPP Manual travel guidelines to pre-audit the documentation and process the employee travel reimbursement in a timely manner. Accurately key all appropriate information into the Cardinal accounting system according to policy and initiating documentation as required. Ensure that accurate and current W-9 forms are received and on file for reportable vendors. Timely and accurately prepare and submit Federal 1099 forms for reportable vendors in compliance with IRS 1099 Misc. Prepare and submit Commonwealth Vendor Group (CVG) vendor maintenance form to establish or update vendors. Regularly update desktop procedures for the supervisor to review and approval.

Contact Information: Name: Lauren Myers

Phone: 804-786-5491

Email: lauren.myers@dcjs.virginia.govIn support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer.