Assistant/Senior Administrative

Essential duties and responsibilities include: Provide administrative support for departmental operations, programs, events, and initiatives. Serve as a primary resource for students, prospective students, and community members seeking information about continuing education and workforce development opportunities. Advise and assist students regarding program options, registration processes, course selection, career training opportunities, and available resources. Respond to inquiries and resolve routine concerns through independent judgment and established procedures. Coordinate communications with students, instructors, employers, and community partners. Assist with program enrollment activities, student records, reporting, and related documentation. Maintain departmental records, databases, files, and confidential information. Prepare correspondence, reports, presentations, and other administrative documents. Support scheduling, logistics, and coordination of classes, meetings, training sessions, and special events. Assist with onboarding, tracking, and support functions related to students, instructors, and workforce training participants. Collaborate with internal departments to support student success, program delivery, and organizational objectives. Provide guidance and information regarding departmental policies, procedures, and available services. Assist with data collection, reporting requirements, and special projects as assigned. Serve as the primary departmental contact for purchasing activities, including creating requisitions, tracking purchases, and maintaining procurement records. May be required to travel between College campuses and off-site locations to support departmental operations, programs, events and partnerships. Serve as a backup for the CEWD Admissions & Advising Specialist, providing support for student advising, registration, and enrollment process as needed. Perform other duties as assigned. Work environment includes an office setting with typical office noise levels. Physical demands include sitting, talking, hearing, repetitive hand motion, handling, standing, walking, reaching, bending, and lifting up to twenty (20) pounds. Required qualifications include a high school diploma or equivalent and at least five (5) years of experience in a similar related position. Knowledge, skills, and abilities include strong written and verbal communication, customer service, and interpersonal skills; proficiency with Microsoft Office Suite, PDF applications, internet-based systems, and standard office technology; excellent organizational, problem-solving, and time management skills with attention to detail; and demonstrated ability to adapt to changing priorities, manage multiple responsibilities, and maintain effectiveness in a dynamic work environment. Preferred qualifications include an associate degree, previous experience in a college environment, experience in higher education, workforce development, customer service, or a related setting, and bilingual – English/Spanish (speak).