Medical Records/Office Specialist

Duties & Responsibilities: Provides assistance to the Executive Director/Administrator, preserving the confidential nature of items of which he/she has knowledge. Maintains the files, supplies, postage and general office conditions in an orderly manner. Handles all correspondence and word processing for the home health & Hospice organization. Ensures clinical record systems are maintained in compliance with state and federal regulations. Answers telephone inquiries and channels them appropriately. Files clinical notes after recording on the "weekly ledger" sheet. As necessary, sends physician orders for signature. Keeps current log of what is sent and tracks receipt of signed document. Closes patient's clinical record when discharged. Maintains current patient statistics utilizing the Management Information System. Maintains ledger cards for all new patients admitted for clerk's use. Other duties as assigned by the Executive Director/Administrator. Protects the confidentiality of patient and organization information through effective controls and direct supervision of clinical records. Protects all clinical records through the establishment and implementation of control procedures for all open and closed records. Forwards copies of clinical records to authorized users according to policy. The above statements are only meant to be a representative summary of the major duties and responsibilities performed by the employee of this job. The employee may be requested to perform job-related tasks other than those stated in this description.

Acknowledgement: I have read this job description and fully understand the requirements and notices set forth therein. Hereby accept the position and agree to perform the identified essential functions in a safe manner and in accordance with the Company's established policies and procedures. I agree to request guidance from my Supervisor in the event that I am unsure of how to interpret any policy. I further understand that my employment is at-will and thereby understand that my employment may be terminated at-will either by the Company or myself, and that such termination can be made with or without notice. The employer for this position is The Pennant Group, Inc., a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.