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Administrative Support Specialist

acadia management groupPortland, ME

3 days ago

Occupations

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All OtherOffice Clerks, General

Industries

Corporate, Subsidiary, and Regional Managing OfficesColleges, Universities, and Professional SchoolsCafeterias, Grill Buffets, and Buffets
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About the role

Position Summary: The Administrative Support Specialist supports Acadia Management Group's office team and its Aroma Joe's and Subway locations with administrative, accounts payable, reporting, and HR support tasks. This entry-level, part-time role is ideal for a college student looking to build hands-on experience in business operations, accounting, and human resources while working a consistent, flexible schedule around classes.
Essential Duties and Responsibilities: You'll support our office and our Aroma Joe's and Subway locations with a mix of administrative, accounting, payroll, and HR tasks, including:
  • General office support: mail, scanning and filing, supplies, and errands
  • Accounts payable: paying bills and processing checks
  • Weekly and monthly reporting on labor, sales, and store performance using ExcelHR support, including compliance audits and new hire onboarding
  • Helping coordinate company meetings, events, and the monthly newsletter
  • RequiredHigh school diploma or equivalent.
  • Availability to work in office on Tuesdays and Thursdays, about 15 hours per week.
  • Strong attention to detail and accuracy with numbers.
  • Ability to handle confidential financial and employee information with discretion.
  • Reliable, organized, and able to manage recurring deadlines.
  • Clear written and verbal communication skills.
  • Reliable transportation.
Preferred: Great for a current college student, especially in business, accounting, finance, or human resources. Working knowledge of Microsoft Office, particularly Word and Excel (basic formulas, data entry, and formatting).Some office, administrative, or customer service experience. No prior experience is required; training is provided.

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JOB OVERVIEW

Experience level

Entry

Location

Portland, ME

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Corporate, Subsidiary, and Regional Managing Offices

Posted

3 days ago

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