Office Assistant

Responsibilities: Welcome guests, manage front desk coverage, and create a positive experience for everyone entering the office. Handle incoming phone calls, route inquiries to the appropriate contacts, and respond to routine questions with accuracy and care. Provide administrative support through scheduling, data entry, document preparation, filing, and general office coordination. Assist with clerical tasks such as organizing records, maintaining office supplies, and ensuring shared spaces remain orderly and functional. Support basic billing and administrative workflows by entering information into internal systems and helping maintain accurate records. Use office software, CRM platforms, and other business applications to track information and complete assigned tasks efficiently. Participate in a brief onboarding and training period to ensure smooth front desk coverage during a short-term staffing absence. Communicate effectively with internal team members to keep daily office operations running without interruption.

Requirements: Previous experience in a receptionist, office assistant, or front desk support role. Strong verbal communication skills with the ability to manage inbound calls and greet visitors professionally. Proficiency with common computer applications and comfort learning office-related software tools. Ability to perform clerical and administrative tasks with strong attention to detail and organization. Familiarity with CRM systems, billing support, or data entry processes is preferred. Experience using accounting or financial administration software such as ADP is a plus. Reliable time management skills and the ability to handle multiple tasks in a fast-paced office setting. TalentMatch®Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy).