Legal Secretary

Key Responsibilities: Provide comprehensive administrative support to a team of attorneys. Assist with client intake processes, including conflict checks and new matter opening documentation. Monitor attorney time entries and ensure compliance with firm billing standards. Generate, review, edit, and process client invoices, ensuring adherence to client billing guidelines and firm requirements. Partner with attorneys to manage billing inventory and address outstanding billing matters. Coordinate calendars, meetings, travel arrangements, and expense reimbursements. Prepare, edit, format, and manage legal and business documents. Maintain organized electronic and physical files and records. Handle highly confidential, sensitive, and privileged information with discretion and professionalism. Provide additional administrative and team support as needed.

Required Skills: Strong verbal and written communication skills with the ability to interact effectively with attorneys, clients, vendors, and professional staff. Excellent organizational skills and attention to detail. Ability to manage multiple priorities in a fast-paced environment. Strong client-service mindset and professional demeanor. Ability to work independently while also collaborating effectively within a team. Proficiency with legal technology, Microsoft Office applications, and document management systems.

Education & Experience: High school diploma or equivalent required; Bachelor's degree preferred. Minimum of 3 years of experience in a legal, professional services, or law firm environment. Prior experience supporting attorneys in a law firm setting strongly preferred. Our client offers a competitive compensation package, including: Annual salary range of $80,000 - $100,000 Performance-based bonus opportunities Medical, dental, vision, life, and disability insurance 401(k) retirement plan Generous paid time off and holiday schedule Employee wellness and mental health resources Professional development and training opportunities Employee discount programs Employee resource groups and networking opportunities