Fiscal Administrative Assistant - Nashville, TN

Track and maintain fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation. Assist with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policy Prepare and update spreadsheets, reconciliations, and routine financial reports, review for accuracy and completeness Monitor invoices and payments to ensure compliance with federal and agency guidelines Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies Use Microsoft Excel to organize data, perform basic analysis, and generate routine summaries/reports Perform related administrative and fiscal support tasks as assigned Knowledge, Skills, and AbilitiesProficiency with Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint) for creating, editing, and managing documents, communications, and basic data trackers Ability to use spreadsheets to enter data, maintain trackers, and perform basic calculations with accuracy Ability to review information for accuracy, completeness, and consistency; identify discrepancies and follow up as needed Ability to work with financial data, including budgets, expenditures, and reconciliations Ability to follow established procedures, manage multiple tasks, and meet deadlines Ability to work independently and collaboratively as part of a team Strong organizational skills and attention to detail, including maintaining clear documentation and records Ability to learn and use agency systems and processes as required Minimum Qualifications A degree in accounting, finance, business, or a related field OR Two years or more of experience in fiscal, accounting, and administrative support