Parts & Inventory Clerk

Job Description: The Parts and Inventory Clerk is responsible for maintaining accurate inventory levels of parts and supplies within the shop. This role supports daily operations by ensuring mechanics have access to the correct parts, tracking incoming and outgoing inventory, and assisting with order placement and vendor communication. The Clerk plays a key role in ensuring inventory integrity, minimizing downtime, and supporting efficient shop operations. Inventory Management Receive, label, and stock incoming parts and materials Track part usage and update inventory records in real-time Perform regular cycle counts and reconcile discrepancies Maintain organized and clean parts storage areas Monitor low stock levels and assist in reordering Parts Ordering & Vendor Coordination Assist with placing orders for parts and shop supplies Communicate with vendors to check availability, pricing, and lead times Follow up on outstanding orders and returns Maintain accurate purchase order and invoice documentation Shop Support Issue parts to mechanics and accurately record usage Assist with tool tracking and basic shop supply inventory Support maintenance team by locating and staging parts for scheduled repairs Provide status updates on backordered or special-order parts System & Documentation Maintain data accuracy in TMT or other maintenance software File and organize part receipts, warranties, and vendor records Assist with monthly inventory reporting and audits Help generate inventory usage reports for management