House Manager / Personal Assistant

About the Role: No two days will be exactly alike. Responsibilities will include a combination of household management, personal assistance, administrative support, errands, family logistics, pets, travel, and special projects.

Key responsibilities include: Managing calendars, appointments, schedules, reminders, and household priorities Coordinating vendors, contractors, cleaners, handymen, and household projects Monitoring the home and proactively identifying maintenance, repair, cleaning, and organizational needs Supervising the full-time housekeeper and providing backup household support when needed Organizing household spaces, supplies, storage, inventories, and seasonal décor Managing paperwork, receipts, spreadsheets, records, and digital files Conducting research and tracking tasks and priorities using Air Table Handling email, phone, and text communication professionally Running errands, shopping, handling dry cleaning and Post Office trips, and managing household deliveries Managing vehicle maintenance, registration, and service appointments Supporting family travel, including packing, unpacking, logistics, and passport renewals Assisting with events, holidays, décor, vendors, setup, and takedown Providing occasional assistance with school transportation and family needs Caring for the family's dogs and coordinating veterinary and daycare needs Providing house and pet sitting and occasional overnight care House and pet sitting is an important part of this position. The family has established annual travel periods, including Thanksgiving week and December 26 through January 1, when the House Manager will be responsible for house and pet care or, with owner approval, help coordinate a trusted backup. The family also travels throughout the year, so occasional overnight care will be required. Additional compensation is provided for approved house-sitting and overnight care. Who We're Looking For The ideal candidate is someone who: Naturally stays one step ahead rather than waiting to be told what to do Is exceptionally organized and detail-oriented Is proactive, resourceful, creative, and solutions-oriented Takes ownership from start to finish Is dependable, punctual, accountable, and professional Remains calm and effective when priorities change Has excellent judgment and understands the importance of discretion Is comfortable working independently Communicates clearly and professionally with family members, vendors, contractors, and service providers Is comfortable around children and animals Takes pride in creating an organized, efficient, and peaceful household Genuinely enjoys helping people and making life easier for those around them Prior experience as a House Manager, Personal Assistant, Executive Assistant, Family Assistant, Estate Assistant, or in a similar role is strongly preferred. Exceptional candidates without direct private-service experience may also be considered if they demonstrate maturity, initiative, organization, resourcefulness, and a genuine willingness to learn.

Compensation & Benefits: $30–$38/hour, depending on experience and qualifications Full-time, hourly, non-exempt position Overtime paid in accordance with applicable Washington law Two weeks paid vacation after six months of employment$250 healthcare stipend per paycheck after one year of employment 10 paid holidays Discretionary year-end performance bonus Vehicle provided for work-related errands and transportation Additional compensation for approved house-sitting and overnight care The general schedule is Monday–Friday, approximately 8:00 a.m.–4:30 p.m., with flexibility required for occasional evenings, weekends, holidays, overnight care, and changing family needs. A Note About Trust & Confidentiality This position involves access to the family's home, schedules, personal information, financial records, business information, and other sensitive matters. Integrity, discretion, loyalty, and confidentiality are essential. The selected candidate must successfully complete an extensive background check, provide professional references, and sign a Non-Disclosure/Confidentiality Agreement. If you are the kind of person who sees what needs to be done, figures out how to make it happen, follows through, and takes pride in being someone a family can truly rely on, we would love to hear from you. Please send your resume and a brief introduction highlighting your relevant experience.