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Community Admin Assistant

terra west management servicesHenderson, NV

today

Occupations

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All OtherOffice Clerks, General

Industries

Residential Property ManagersCivic and Social OrganizationsOther Activities Related to Real Estate
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About the role

Job Title
Essential Functions: Receive and respond to all homeowner calls within 24 hours. Receive and respond to all homeowner correspondence within 3 days. Obtain bids with specifications by deadline supplied by the Community Manager. Type and proof all correspondence, newsletters, etc., as requested. Type and log violation letter within 7 days of receipt. Log all homeowner violation responses within 2 days of receipt. Levy fines using charge sheet on all ongoing violations within 7 days. Receive and log architectural requests and process within 2 days of receipt. Complete an Association Closeout Inventory list for turnovers. Reserve space for meetings. Attend meetings as requested by Community Manager. Assist Community Manager with all preparation and distribution of regular and annual Board of Director's meetings. Pull account histories, homeowner files, etc. as requested. Maintain association files. Complete the action list provided by the Community Manager by the deadline. Serve as backup for the front desk. Additional duties may be assigned.
Core Competencies:
  • Organizing and prioritizing
  • Attention to detail and accuracy
  • Maintain confidentiality and exercise good judgment
  • Problem-solving skills
  • Excellent communications skills, both written and verbal
Requirements
Minimum Qualifications: Minimum 6 months of customer service and/or office experience Computer proficiency in Word, Excel and Outlook – typing speed 60 wpm
Preferred Qualifications
VantacaADA Requirements: See and read small print, both on paper and on a computer screen, quickly and accurately. Sit for extended periods of time while working at a computer. Hear and speak clearly on the telephone and in person.
Work Posture Requirements:
  • Sitting: Constantly
  • Standing: Frequently
  • Walking: Frequently
  • Driving: N/ABending (from waist): Frequently
  • Crouching (squat): Rarely
  • Kneeling: Occasionally
  • Crawling: N/AClimbing (stairs): N/AClimbing (ladder): N/ATwisting: N/AReaching: RarelyWrist Motion: Occasionally
Carrying Requirements: Items Carried: Files/Board books Distance: 50 steps Times Per Day: 5Maximum Weight: 5 poundsMoving/Lifting Requirements:
  • Items Moved/Lifted: Paper files
  • Times Per Day: 5Maximum Weight: 3 poundsMoving/Lifting Levels/Heights:
  • Floor: Occasionally
  • Knee: RarelyWaist: Occasionally
  • Chest: Occasionally
  • Overhead: Occasionally
  • Push/Pull Requirements:
  • Item Name: Furniture Frequency: Frequently
  • Environmental Conditions:
  • Inside/Outside: NoHot/Cold Temperatures: NoWet: NoNoise: NoPower Equipment: NoTraffic Hazards: NoChemical Hazards: NoHeights: NoDust: NoClose Quarters: NoFumes/Odors: NoEEO/Drug Free Workplace

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JOB OVERVIEW

Experience level

Mid

Location

Henderson, NV

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Residential Property Managers

Posted

today

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