Senior Academic Program Coordinator, Texas McCombs

Responsibilities include: Class Coordination: Execute on the recruitment process for all academic classes for the Brumley Institute including coordinating recruitment efforts, setup of applications, conducting info sessions, reviewing applications, interviewing candidates, managing selection, communications to applicants, preparing and distributing student offer letters, and calendaring related to that process. Coordinate class registration with Graduate Coordinators within each CSU.Maintain digital records for courses by uploading student resumes and cover letters to Google Drive and Box or current relevant storage, editing and uploading videos, and downloading videos from Panopto for upload to storage. Implement mid-semester surveys for students Follow up with relevant departments on course coordination to ensure alignment across programs. Collect CIS scores for each Brumley Institute class at the end of the semester to facilitate Director and Assistant Director's review of course and instructor success rates. Events & Workshop Management: Manage all aspects of event delivery for Brumley Institute for Graduate Entrepreneurship events, courses, and workshops. Direct responsibilities include: Review third-party event requests for compliance with University requirements and submit recommendation to Assistant Director for final approval. Reserve McCombs or campus event spaces. Provide marketing and communications requirements to the Communications Specialist in a timely manner to support the production of required event slides, gift bags, materials, posters, agendas, programs, and online registration sites. Communicate approved events including estimated budget to Senior Program Administration Coordinator within 3 days of final approval. Research, select, initiate, and negotiate vendor contracts in collaboration with Senior Program Administration Coordinator including catering, facilities, and security as needed. Execute meeting site set up/break down including catering set up, pre/post event cleaning services, and reservation/checkout of A/V equipment including facilitation of pre-event testing. As necessary, assist speakers/event participants including parking and speakers' travel and lodging if required. Manage, track, and report event participation in collaboration with Communications Specialist and ensure final participation data is sent to Senior Administrative Program Coordinator within one week of event. Post event processing including communicating with and sending invoices to Senior Administrative Program Coordinator for prompt payment of event related purchases. Act as onsite event support point of contact for all Brumley Institute events and all third-party events (Ex: Product Camp Austin).Resolve issues with speed and creativity Student & Alumni Engagement: Act as liaison for the Brumley Institute to support and promote student entrepreneurship by providing Office Hours for students interested in learning about classes and/or exploring entrepreneurship both within UT Austin and the Austin entrepreneurial community. Office Hours should be scheduled through Microsoft Bookings or Calendly and submitted to the Assistant Director monthly to support impact reporting. Maintain alumni relations and track alumni outcomes through engagement via communication, events & programming. Recruit and match alumni, founders and investors as speakers, judges, mentors, workshop leads, etc. for Brumley Institute programs, events and other business needs. Extend invites for alumni-student networking event opportunities. Implement and manage use of txent@utexas.edu email address tied to a ticket reporting system for placement on Brumley Institute course syllabi and student concierge services. Special Projects & Initiatives: Provide support for new program pilots or transitions within academic operations as required by Executive Director or Assistant Director. Other duties as assigned.

Preferred Qualifications include: Bachelor's degree in business or similar. More than the required relevant experience. Prior experience with all aspects of coordinating academic classes, event planning, and coordinating short courses, seminars, workshops, etc. Experience with use of Panopto, and editing and uploading videos. Experience with University of Texas policies, procedures, and administrative systems.

Salary Range: $60,000 + depending on qualifications