Legal Office Assistant (Non-Permanent) | Social & Health Services Division | Tumwater
state of washingtonOlympia, WA
$43,836 per yearAPPLY NOW (opens in a new tab)
Legal Office Assistant (Non-Permanent) | Social & Health Services Division | Tumwater
state of washingtonOlympia, WA
3 days ago
Occupations
Legal Support Workers, All OtherLegal Secretaries and Administrative AssistantsParalegals and Legal Assistants$43,836 per year
APPLY NOW (opens in a new tab)About the role
Legal Office Assistant The Attorney General's Office is recruiting for a temporary (through December 2026), full time Legal Office Assistant in the Social & Health Services Division Olympia. This position is located in Tumwater, Washington, and is represented by the Washington Federation of State Employees (WFSE). Legal Office Assistant Salary Range (Range 40): $43,836 - $58,392/ annually. The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The AGO provides a workplace that is understanding of work-life balance and promotes advancement by offering a wide variety of professional development and growth opportunities. Excellent Benefits Washington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance. Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more. With the goal of employee health and wellness, we also offer: Flexible schedules and part-time/hybrid telework options; A Wellness Program, an Infants in the Workplace Program, and the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources; Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more. The AGO is a place to belong and make a difference! Duties and Essential Functions of a Legal Office Assistant The Washington State Attorney General's Office, Social and Health Services Division, is seeking a dependable, organized, and service-oriented individual to join our team as a temporary Legal Office Assistant (LOA). The LOA plays an important role in the division's daily operations by providing reception, administrative, and basic litigation support to attorneys, paralegals, and professional staff. The successful candidate will be comfortable managing competing priorities, working with detailed and confidential information, and providing responsive customer service in a busy legal environment.
What You'll Do:
In this position, you will:
Serve as the division's primary point of contact for incoming telephone calls from the public, courts, client agencies, opposing counsel, and other stakeholders.
Receive, process, and distribute incoming mail, legal documents, electronic faxes, and communications from shared inboxes.
Prepare outgoing mail and deliveries using USPS, FedEx, and legal messenger services.
Use the division's case management system to identify case assignments, update case information, compile reports, and route documents to the appropriate staff.
Assist with filing, serving, copying, organizing, labeling, and assembling legal documents, trial notebooks, exhibit binders, and other case materials.
Support case closure, records retention, archiving, and disposition activities.
Monitor and process administrative requests, purchasing invoices, vouchers, travel arrangements, reimbursements, and resource reservations.
Maintain office supplies, safety supplies, computer equipment inventories, loaner equipment, and multifunction devices.
Assist with employee onboarding, workstation preparation, identification badge requests, contact lists, and other administrative needs.
Coordinate furniture requests, office moves, equipment surplus, facilities requests, and vendor service calls.
Provide additional clerical and administrative support as assigned.
We're Looking for Someone Who Provides professional and courteous customer service. Communicates clearly and accurately in person, by telephone, and in writing. Is highly organized and able to manage multiple assignments and deadlines. Demonstrates strong attention to detail and follows established procedures. Exercises good judgment when handling confidential or sensitive information. Is comfortable learning electronic case management, purchasing, travel, and records systems. Works collaboratively and is willing to assist wherever needed. Can work independently while knowing when to ask questions or seek assistance. Has experience providing office, clerical, administrative, customer service, or legal support. Experience working in a legal, court, government, or similarly deadline-driven environment is beneficial but is not required if the applicant demonstrates strong transferable administrative skills and the ability to learn new processes.
Required Qualifications:
Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment. Option 2: One year of legal office experience. Option 3: A combination of two years of college education and/or relevant experience. Option 4: A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.
Application Instructions:
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position: A letter of interest, describing your specific qualifications for the position; A current resume detailing experience and education. Read the Following Information Completely: Carefully review your application for accuracy, spelling and grammar before submitting. You may not reapply to this posting for 30 days. The initial screening of applications will be solely based on the contents and completeness of the "work experience" and "education" sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire. A resume will not substitute for completing the "work experience" section of the application. All information may be verified and documentation may be required. The Washington State Office of the Attorney General does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Commitment to Diversity:
Diversity is critical to the success of the mission of the AGO and we are committed to building an anti-racist and equitable agency. It is our goal to identify, discuss, and challenge racial inequity in the workplace and the impact it has on our employees, and, within our authority, combat racism that impacts the people of the State of Washington. This means recognizing, respecting, and appreciating all cultures and backgrounds-- and fostering the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in a professional, inclusive, respectful environment. Our commitment to employee wellness is reflected in earning the 2025 "Zo8 Washington Wellness Award".Equal Employment Opportunity and Accommodations Requests Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO. The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability.
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JOB OVERVIEW
Salary
$43,836 per year
Experience level
Mid
Location
Olympia, WA
Occupation
Legal Support Workers, All Other
Industry
Other General Government Support
Posted
3 days ago
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