HR Admin
lifetime assistanceGates, NY
$21.00 - $25.00 per hourAPPLY NOW
HR Admin
lifetime assistanceGates, NY
2 days ago
Occupations
Human Resources Assistants, Except Payroll and TimekeepingHuman Resources SpecialistsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveIndustries
Administration of Human Resource Programs (except Education, Public Health, and Veterans' Affairs Programs)Employment Placement AgenciesOther Individual and Family Services$21.00 - $25.00 per hour
APPLY NOWAbout the role
Lifetime Assistance - HR AdminMake an Impact. Create Joy. Shape the Future. At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job-it's a chance to transform lives, including your own.
Position Overview
Job Title: HR Admin
Location: Rochester, NY
Department: Human Resources
Reports To: Director of HR Operations
Employment Type: Full-Time, Days
Salary Range: $21.00 - $25.00/hour
Why Should You Work for Lifetime Assistance? No-Premium Health Insurance Option: Access comprehensive healthcare at no extra cost. Education Support: Tuition assistance and scholarship opportunities. Work-Life Harmony: Generous paid time off. Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person - both those we support and our employees alike.
Your Core Responsibilities
HR Department Administrative Support:
Serve as backup to the HR Operations Specialist, including processing status changes in UKG and sending termination/unemployment documentation.
Triage and assign HR Help Desk tickets within one hour of receipt.
Assist with basic HRIS reporting and monthly compliance/operational reports.
Coordinate fraud-check reporting to Ethico.
Prepare billing and usage reports (Indeed, Pitney Bowes, etc.).Order HR supplies and process HR purchase orders and invoices.
Submit maintenance requests through QWare and coordinate desk setups for new HR hires.
Assist with planning HR meetings, engagement events, and department initiatives.
Perform additional administrative and operational duties as assigned.
Office & Reception Management:
- Provide professional reception coverage, greeting visitors and answering phones.
- Manage reception calendar and appointment verification.
- Assist employees with reception computer and printer needs.
- Ensure coverage during breaks and PTO.Maintain a clean, organized, and welcoming reception area.
- Support to the Director of HR Operations
- Assist with documentation preparation, project tracking, audits, and compliance efforts.
- Maintain organized electronic HR files.
- Support HR system implementations and department projects.
- Draft internal communications and assist with presentation materials.
What You Bring
Education:
- Associate's degree; Bachelor's degree in Human Resources, Business Administration, or related field (Preferred)
- Experience 2-5 years of progressive administrative experience, preferably in Human Resources.
- HRIS experience preferred.
- Proven experience handling confidential personnel information.
Technical Skills:
Proficiency in Microsoft Office (Excel and PowerPoint required).Experience with Sage Intacct or similar financial systems a plus.
Competencies & Attributes:
- Exceptional attention to detail and organizational skills.
- Strong written and verbal communication abilities.
- Professional discretion and confidentiality.
- Service-oriented mindset with strong interpersonal skills.
- Calm, steady presence in employee-facing environments.
- Collaborative team player with proactive problem-solving abilities.
- High integrity, strong follow-through, and a continuous improvement mindset.
- Our Mission & Culture:
- Mission-Driven Work: Empowering individuals to live with independence and purpose-your work truly matters.
- Inclusive & Supportive: A workplace built on respect, dignity, and shared commitment to inclusion.
- Community Impact: Join efforts that reflect Lifetime Assistance's dedication to partnerships and quality of life for all.
- Are You Ready to Begin?
- If you're a detail-oriented professional passionate about supporting people and systems, apply today and join us in building lives of independence-one person at a time.
Equal Opportunity Employer:
Lifetime Assistance is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to inclusive hiring practices without regard to race, religion, gender, age, disability, or other protected characteristics."I am part of something bigger... Being a Lifetime Assistance employee means everything to me."- Kimberly C., Family Coordinator of Community Services, celebrating her 30th year with usEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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JOB OVERVIEW
Salary
$21.00 - $25.00 per hour
Experience level
Mid
Location
Gates, NY
Occupation
Human Resources Assistants, Except Payroll and Timekeeping
Industry
Administration of Human Resource Programs (except Education, Public Health, and Veterans' Affairs Programs)
Posted
2 days ago
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