Exeutive Assistant

Pay rate: $28.00-$33.00/hr based on experience Responsibilities: Manage a complex and dynamic executive calendar, prioritizing meetings, resolving conflicts, and aligning scheduling with evolving business needs and strategic priorities. Coordinate domestic and international travel arrangements, prepare detailed itineraries, process expenses, and maintain accurate records and documentation. Serve as a key point of contact for internal and external stakeholders, ensuring timely communication, effective follow-up on action items, and professional representation of the SVP's office. Prepare meeting materials, presentations, agendas, briefing documents, notes, and executive correspondence for leadership meetings, business reviews, and cross-functional sessions. Facilitate coordination across marketing strategy, integrated planning, franchise management, creative, media, publicity, digital, consumer products, retail, music, and other cross-functional teams to support seamless execution of campaigns and initiatives. Track priorities, milestones, and deliverables across multiple projects and initiatives, providing visibility for leadership and supporting efficient, detail-oriented execution. Support planning and logistics for team meetings, offsites, leadership forums, and departmental events, including conference room and virtual meeting setup and coordination. Maintain confidentiality while handling sensitive business information, organizational updates, and leadership communications, exercising strong judgment and discretion. Manage departmental administrative operations including onboarding support, space planning coordination, purchasing requests, vendor administration, mail and shipping, and invoice processing as needed. Anticipate executive and team needs, identify process improvement opportunities, and help create operational efficiencies across the organization as a proactive, resourceful problem-solver. Build strong partnerships across the broader marketing organization and franchise-related functions to ensure seamless communication, coordination, and execution of priorities. Support special projects and strategic initiatives as assigned, contributing to integrated marketing, content, and franchise efforts that drive audience engagement and business impact.

Qualifications: 3+ years of administrative experience, preferably in entertainment Proficiency with Microsoft Office and collaboration tools, including Outlook, PowerPoint, Excel, Word, Teams, and video conferencing platforms; familiarity with Concur, and other enterprise systems is a plus. Demonstrated experience managing complex calendars, travel, and executive priorities in a fast-paced environment. Exceptional organizational skills and attention to detail, with the ability to manage multiple high-priority projects and deadlines simultaneously while working independently. Strong written and verbal communication skills, with the ability to prepare clear correspondence, presentations, and meeting materials and to interact effectively with senior leaders and diverse stakeholders. High level of professionalism, discretion, integrity, and sound judgment in handling confidential and sensitive information. Proven ability to build relationships and collaborate effectively across teams and functions, demonstrating a positive, service-oriented, and team-focused mindset. Resourceful self-starter with strong problem solving skills and sound judgment. Preferred Qualification's: Experience supporting VP and/or SVP level executives within entertainment, media, marketing, or consumer facing organizations. Familiarity with integrated marketing, content marketing, franchise management, or cross functional campaign environments. Experience coordinating across multiple stakeholders, functions, and lines of business.