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Office Coordinator

maxim health systemsMadison, WI

today

Occupations

Medical Secretaries and Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Clerks, General

Industries

Office Administrative ServicesOffices of PhysiciansAll Other Business Support Services
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About the role

Office Coordinator Madison, Wisconsin Maxim Healthcare is seeking a detail-oriented Office Coordinator to provide essential operational support to our local office. This role is perfect for someone who thrives in a fast-paced environment and enjoys managing administrative tasks that keep the business running smoothly. Why You'll Love This Role: Competitive Pay & Weekly Paychecks: Reliable compensation you can count onQuarterly Bonuses & Profit Sharing: Additional earning potential Comprehensive
Benefits:
  • Health, dental, vision, and life insurance
  • RetirementPlanning: 401(k) savings plan with company matching
  • EmployeeDiscounts: Access to hundreds of nationwide vendor discounts
  • Recognition & Rewards: Be celebrated through our awards and recognition programs
  • CareerAdvancement: Opportunities to grow within a supportive organization
  • Training & Mentorship: Benefit from structured onboarding and ongoing development
KeyResponsibilities: Assist with billing, payroll, and medical records processes Maintain confidentiality of client, patient, caregiver, and team member information Ensure compliance with HIPAA and regulatory requirements Provide excellent customer service to visitors, clients, and team members Manage office administrative tasks, including supply ordering, answering calls, and handling correspondence Support onboarding and credentialing of external staff Perform other duties as assigned
Qualifications:
  • High school diploma or equivalent required
  • Minimum 1 year of administrative experience, including typing skills
  • Proficiency in Microsoft Office and ability to learn new systems quickly
  • Strong organizational and time management skills
  • Excellent verbal and written communication skills
  • Ability to multitask effectively while maintaining attention to detail
Note: This is an office-based position
Be the Backbone of Office Operations If you're ready to make a meaningful impact by supporting essential business functions and ensuring operational excellence, we'd love to hear from you. Apply today and join a team that values your dedication and organizational skills.

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JOB OVERVIEW

Experience level

Mid

Location

Madison, WI

Occupation

Medical Secretaries and Administrative Assistants

Industry

Office Administrative Services

Posted

today

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