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Event Assistant

harbourmeadPrescott, AZ

today

Occupations

Meeting, Convention, and Event PlannersSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveDemonstrators and Product Promoters

Industries

Promoters of Performing Arts, Sports, and Similar Events without FacilitiesConvention and Trade Show OrganizersPromoters of Performing Arts, Sports, and Similar Events with Facilities
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About the role

Events Assistant – Indianapolis, INFull-Time | Office-Based | Indianapolis, Indiana A standout live event is built through thoughtful coordination, smooth logistics and attention to the details that shape how guests experience a brand. We're looking for an Events Assistant in Indianapolis, IN, to support the planning and execution of promotional events, live activations and event materials. You'll work alongside the events and marketing team to help keep event calendars organised, prepare on-site collateral and ensure the company's presentation and guest engagement remain consistent. This role is ideal for someone who is energetic, organised and interested in how businesses design and deliver memorable in-person experiences.
Key Responsibilities:
  • Assist with coordinating promotional events, brand activations and local outreach initiatives.
  • Help prepare event displays, promotional kits, run-of-show decks and guest materials.
  • Ensure event setups and collateral follow established brand and presentation guidelines.
  • Support the organisation of venue logistics, supplier contacts and event schedules.
  • Research local venues, event trends and community partnership opportunities.
  • Assist with pre-event announcements, attendee invitations and post-event follow-up communications.
  • Coordinate event timelines, setup milestones, deadlines and project updates.
  • Work with internal teams to ensure event supplies are accurate, stocked and ready on time.
  • Maintain organised records of event inventory, vendor agreements and campaign documents.
  • Provide general support with event-related projects and day-to-day promotional activities.
  • You'll bring:
  • Strong written and verbal communication skills.
  • An interest in event coordination, live marketing, hospitality or promotional campaigns.
  • Good organisational and time-management skills.
  • Attention to detail and an eye for visual presentation.
  • Confidence using computers, email and common office applications.
  • The ability to manage different tasks and meet strict event deadlines.
  • A positive, proactive approach and willingness to learn.
  • Previous experience in events, hospitality, marketing or administration is beneficial, but training will be provided on internal systems and processes.
  • Employment Details
Location: Indianapolis, Indiana
Job Type: Full-time
Work Arrangement: Office-based
If you're interested in how live experiences connect brands with people and would enjoy supporting dynamic projects in a professional office environment, we'd like to hear from you. Apply today to be considered for the Events Assistant position in Indianapolis, IN.#Events Assistant #Indianapolis Jobs #IndyJobs #Indiana Jobs #INJobs #Event Coordination #Event Marketing #LiveEvents #OnSiteJobs #FullTimeJobs

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JOB OVERVIEW

Experience level

Junior

Location

Prescott, AZ

Occupation

Meeting, Convention, and Event Planners

Industry

Promoters of Performing Arts, Sports, and Similar Events without Facilities

Posted

today

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