Executive Assistant

Ideal Candidate: The right person is someone who stays two steps ahead, keeps things organized, and makes life easier for the people around them. Theyre dependable, thoughtful, flexible, and comfortable working in a fast-moving environment where priorities can change quickly. They dont just wait for a task. They notice what needs to happen and help make it happen.

Key Responsibilities: Manage the CEOs calendar, scheduling, and meeting coordination. - Help organize and prioritize meeting requests, appointments, and commitments. - Prepare the CEO for meetings by gathering materials, agendas, and other relevant information. - Coordinate travel arrangements, itineraries, and event logistics. - Assist with emails, correspondence, phone calls, and other communications. - Track follow-ups, reminders, deadlines, and commitments for the CEO. - Support board meetings, including scheduling, materials, communication, and meeting logistics. - Organize documents, files, meeting materials, and other executive resources. - Coordinate with staff and external partners on behalf of the CEO. - Handle confidential and sensitive information with discretion. - Assist with special events, projects, and other administrative needs. - Anticipate needs and help solve day-to-day issues before they become distractions.

DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.