Executive Assistant to Chief Executive Officer

Reports to: CEO

Location: NYC (3-4 days a week in-office)

Salary: $80,000-$90,000

About us: Prestige Wellness Group is a leader in luxury wellness solutions, designing and delivering award-winning thermal and spa environments for high-end residential and five star commercial spaces. Headquartered in NYC, we’re growing quickly and looking for a detail and client-driven PM to grow with us.

About the Role: We are looking for a full-time Executive Assistant opportunity supporting the CEO and office staff in a fast paced, high visibility environment.

Administrative Support: Serve as the CEO’s right hand, managing a highly complex and ever-changing calendar while ensuring the executive’s time is protected and priorities remain aligned. Coordinate all aspects of domestic and international travel including detailed itineraries, bookings, accommodations, and transportation. Partner closely with the CEO to anticipate needs, track priorities, and ensure preparation for meetings, deadlines, and key commitments. Support board meetings and leadership meetings by preparing agendas, briefing materials, and follow up documentation. Handle highly confidential information related to company strategy, acquisitions, and partnerships. Draft executive correspondence and materials with strong attention to clarity and tone.

Operations & Workplace Experience: Support with HR initiatives from time to time as requested including special projects and event coordination. Serve as the primary liaison with onsite workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment. Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience. Troubleshoot basic AV and technology issues and escalate efficiently when needed.

Hybrid & In-Office Coordination: Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days).Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements.

Qualifications: Required 3-5 years’ experience supporting a CEO, Founder, Chairman, or other C-suite executive in a fast paced corporate environment. Exceptional calendar management and organizational skills with the ability to manage competing priorities. Proven ability to act as an effective gatekeeper and protect executive time. Strong communication skills with the confidence to interact with senior leadership and external stakeholders. Experience managing complex domestic and international travel. Proficiency with Microsoft Office, Google Workspace and executive scheduling tools.

Preferred: Working proficiency of the Italian language. Knowledge to AI models is a plus (Copilot, ChatGPT, Claude, etc.).Equal Opportunity Statement We are committed to diversity and inclusivity in our hiring practices.