Executive Assistant to CEO

Job Description: Manage the CEO's complex calendar, prioritizing time in alignment with organizational goals and proactively identifying scheduling conflicts, competing priorities, and decision points. Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders. Prepare the CEO for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents. Coordinate meeting logistics, scheduling, travel, correspondence, and follow-up with accuracy, responsiveness, and attention to detail. Develop and maintain systems to track the CEO's priorities, commitments, decisions, deadlines, correspondence, and action items, ensuring timely follow-through by the CEO and relevant stakeholders. Draft, edit, and refine executive communications and materials, ensuring clarity, consistency of tone, and professional polish. Conduct research and synthesize information to support meetings, decision-making, and organizational priorities. Manage select projects and special assignments on behalf of the CEO, coordinating across departments and monitoring progress through completion. Identify and implement opportunities to improve executive office systems, workflows, and overall efficiency. Exercise discretion and sound judgment when handling confidential and sensitive information. Provide administrative support to the Board of Directors and its committees, including calendar coordination, meeting scheduling, attendance tracking, communications, and logistics. Serve as a responsive point of contact for Board members, ensuring effective communication and timely follow-through. Prepare for Board and committee meetings by organizing and distributing materials, maintaining records and rosters, and coordinating facilities and technology. Support a high-quality Board member experience through onboarding, day-of assistance, timely responses, and proactive anticipation of administrative needs throughout the year. Coordinate CEO-led meetings, convenings, retreats, receptions, and other events in partnership with internal and external stakeholders. Manage end-to-end event execution, including scheduling, invitations, agendas, venues, catering, materials, technology, run-of-show, and day-of logistics. Capture action items and coordinate post-event follow-up to ensure commitments are tracked and completed. Anticipate and resolve logistical or operational issues quickly and effectively. Provide a professional, welcoming, and seamless experience for all participants. Demonstrated experience supporting a senior executive in a fast-paced, detail-focused environment. Strong ability to manage complex calendars, high-volume scheduling, and changing priorities with accuracy. Experience coordinating travel arrangements, executive meetings, and related logistics from start to finish. Excellent written and verbal communication skills, including the ability to draft clear, well-structured materials. Proven organizational skills with the ability to track multiple deadlines, commitments, and follow-up items simultaneously. Comfortable working with board members, external stakeholders, and cross-functional internal teams. Strong research, problem-solving, and project coordination abilities. High level of discretion and professionalism when handling confidential or sensitive information.