Supplier Quality/QA Coordinator

Role: Supplier Quality/QA Coordinator

Review vendor quality documentation, including: Quality Plans, Inspection and Test Plans, Welding procedures and qualifications, NDE procedures and reports, Coating and testing records, Material certificates / MTRs, Certificates of Conformance, FAT reports, Inspection release notes, and Manufacturing Record Books / Material Record BooksVerify material traceability and compliance with PO, specification, and code requirements Maintain MRB status trackers and drive overdue documentation to closure Coordinate with vendors, Procurement, Engineering, Document Control, and Site Quality to resolve documentation gaps Ensure MRBs are complete and acceptable for construction, commissioning, turnover, and final project closeout4. PIMS / Completion Documentation Support Review Quality-related documentation in PIMS Completion Management SystemVerify that supplier records, MRBs, ITRs, punch records, NCRs, concessions, inspection reports, and closeout documents are properly uploaded and linked Attend PIMS/CMS meetings as required Support reconciliation between vendor documentation, field records, construction records, and PIMS turnover packages Identify missing or incomplete Quality records affecting mechanical completion, commissioning, handover, or Operations acceptance Support documentation closeout and readiness reviews5. NCR, Deficiency, and Concession Management Coordinate supplier and procurement-related NCRsReview NCRs for proper description, disposition, root cause, corrective action, and closure evidence Track NCRs and deficiencies through closure Ensure concessions, deviations, and waivers are properly documented and approved Identify recurring supplier or procurement quality issues Support root cause analysis and corrective action follow-upEscalate significant or overdue Quality issues to the Project Quality Manager6. AVL, Supplier Qualification, and Vendor Performance Support maintenance and improvement of the Approved Vendor ListReview supplier qualification documentation from a Quality perspective Support supplier capability assessments and pre-award Quality reviews Monitor supplier performance, including documentation quality, NCRs, inspection findings, responsiveness, and recurring issues Recommend increased surveillance, audit, restriction, or management review for poor-performing suppliers Support supplier lessons learned and continuous improvement7. Audits and Assurance Activities Participate in supplier, contractor, procurement, and project Quality audits Support audits of critical material suppliers, fabrication shops, EPC/engineering contractors, inspection agencies, and project functions Prepare audit checklists and review objective evidence Document audit findings, observations, and improvement actions Track audit actions to closure Support targeted assurance reviews based on project risk, recurring issues, or management direction Assist with continuous improvement initiatives related to procurement QA control, SQS implementation, MRB closeout, and documentation quality8. Procedure, Specification, and ITP ReviewReview supplier, contractor, and project procedures as assigned Review ITPs, inspection procedures, welding/NDE procedures, coating procedures, test procedures, preservation procedures, and turnover documentation requirements Verify alignment with project specifications, codes, standards, PO requirements, and Quality Management System requirements Identify inconsistencies between procedures, drawings, specifications, vendor documents, and procurement requirements Coordinate Engineering or SME input where technical review is required9. North Slope Support Travel to the North Slope when required to support site Quality and assurance activities Support Site QA with supplier-related field issues, documentation gaps, NCRs, material traceability, inspection records, and turnover readiness Verify field conditions against supplier documentation, MRBs, drawings, and PIMS records Assist with construction, commissioning, start-up, and Operations readiness Quality support Support urgent Quality investigations affecting schedule, safety, commissioning, or handover10. Reporting and Quality Metrics Maintain procurement QA, SQS, inspection, NCR, audit, MRB, and documentation trackers Provide regular updates to the Project Quality Manager on: Procurement packages reviewed, SQS status, Vendor inspection status, MRB progress, NCR status and aging, Audit findings and closure, Supplier performance, PIMS/documentation gaps, and High-risk procurement or vendor issues Highlight risks early and recommend actions for prevention or recovery