Administrative Specialist

Employment Type: Contract Schedule: Full-time, Monday–Friday | 8:00 AM – 5:00 PM Location: Stanford, CA (Onsite or Hybrid, as specified by department) Tekberry is seeking a highly organized and detail-oriented Administrative Associate 1 to join our client, Stanford University. This role supports faculty, researchers, and department staff in daily administrative and operational tasks. The ideal candidate will thrive in a fast-paced academic environment, demonstrate strong communication and multitasking skills, and handle confidential information with discretion.

Responsibilities: Provide general administrative support including calendar management, meeting scheduling, and document preparation. Process routine financial transactions (P-Card/T-Card verification, reimbursements, purchase orders).Assist with travel arrangements, itineraries, and expense report processing. Serve as front-line contact for visitors, callers, and internal inquiries. Maintain office organization — manage supplies, mail, filing systems, and equipment. Draft and proofread correspondence, reports, and forms. Provide logistical support for small departmental events or meetings.

Must-Have: Qualifications High School Diploma or GED required.2–3 years of administrative or office experience. Proficiency in Microsoft Office Suite and/or Google Workspace. Excellent organizational and verbal/written communication skills. Ability to maintain confidentiality and demonstrate strong attention to detail. Proven ability to prioritize multiple tasks and meet deadlines.

Preferred Qualifications: Prior experience supporting higher-education or research environments. Familiarity with Oracle Financials, SmartSheets, or similar systems. Customer service-focused, professional demeanor.