Pre-Consturction Coordinator

The Role: We're looking for a Pre-Construction Coordinator to run the administrative coordination, documentation, and tracking that keeps our Pre-Construction department on time and error-free. This role is the operational backbone of the team. You will ensure every project that enters Pre-Con has accurate data, organized files, and active status visibility from award through production handoff. This is not a technical construction role. You don't need roofing experience. You need to be organized, detail-obsessed, and comfortable working across multiple software systems at the same time.

What You'll Do: Set up and verify project folders, file naming, and document organization for every awarded project Create and maintain job records, cost codes, and estimates in our accounting system (Sage Intacct) Verify that all project data is complete and accurate before jobs move from Sales into Pre-Construction Create shell templates in Smartsheet for materials/equipment lists and work-in-progress logs on each new project Seed submittal logs using an AI-assisted tool, then track submittal statuses as they move through review cycles Monitor project tracking sheets for completeness: follow up with team members when fields are stale, blank, or behind schedule Set up company access in GC project management platforms (Procore, CMiC, Textura, etc.) and route incoming items to the right team member Publish a weekly status report highlighting lingering items, blockers, and projects approaching deadlines Coordinate the Pre-Con to Production handoff: run the readiness checklist, compile the handoff package, and flag open items before a project moves to the field What We're Looking For Meticulous attention to detail. You spot errors in file names, field entries, and document placement before they become problems. Ability to track and manage multiple projects simultaneously without dropping items Comfortable learning new software quickly (Smartsheet, Sage Intacct, GC portals, Microsoft 365) Process-oriented: you follow checklists, maintain standards, and execute repeatable workflows consistently Not afraid to follow up. When a team member hasn't completed their piece, you flag it immediately. Prior experience in construction coordination, project administration, or office management is a plus but not required What We Offer Competitive pay based on experience Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Stable, growing company with a strong reputation in the market