Executive Assistant

What We're Looking For: Happy V is seeking a highly organized, resourceful Executive & Personal Assistant to support our CEO, COO, and executive team. This person will help keep day-to-day business and personal logistics moving, protect the executives’ time, and make sure details are handled without repeated follow-up. The role will also provide limited administrative and coordination support to the rest of the executive team. This is a hands-on support role for someone who takes ownership of execution, communicates clearly, and knows when to handle a task independently and when to ask for approval.

Responsibilities: Coordinate calendars, meetings, travel details, reminders, and follow-ups as delegated by the leadership team. Prepare meeting materials, organize documents, and track agreed-upon next steps. Coordinate logistics across the leadership team and keep tasks moving between the right owners. Help filter scheduling requests and routine logistics so the executives can protect time for higher-priority work. Provide concise, primarily asynchronous updates on task status, deadlines, and blockers. Use ClickUp and existing Slack channels, processes, and documentation to track requests and communicate progress. Coordinate personal appointments, reservations, deliveries, returns, and errands. Arrange gifts for birthdays, special occasions, and business relationships. Help order company swag and coordinate vendors, purchasing, and delivery. Support household and personal vendor coordination when requested. Keep track of key dates, confirmations, receipts, and outstanding details.

Qualifications: 3–7+ years of experience supporting a founder, CEO, COO, or senior executive in a fast-moving business. Must live in South Florida and be able to support local business and personal logistics as needed. Excellent organization, follow-through, written communication, and attention to detail. Strong judgment and discretion when handling confidential business and personal information. Comfortable coordinating several requests at once and adjusting priorities as needs change. Resourceful and calm under pressure, with a service-minded and professional approach. Proficiency with Google Workspace, Slack, ClickUp or similar project-management tools, and travel and scheduling platforms. Able to work independently while keeping executives informed and asking for approval when needed.

Why Join: Happy V: Join one of the fastest-growing women's wellness brands. Work directly with senior leadership. Build and lead an expanding community function. Own a highly visible area of the business. Make a measurable impact on brand reputation, customer loyalty, and long-term growth. Competitive compensation, benefits, and opportunities for career advancement. If you're passionate about building communities, creating meaningful customer experiences, and shaping how a brand is experienced across the internet, we'd love to meet you.