Senior Account Clerk - Parks&Recreation

Description: Provides skilled administrative support to management, the department, and city residents, and intermediate clerical and technical work. Maintains various accounting controls and records; performs accounting tasks involving the preparation of various fiscal and statistical reports; processes accounts payables; maintains the telephone system billing; keys semi-monthly payroll; assists in preparing annual budget; maintains records of vehicles and equipment; keys and receives inventory; keys and processes purchase requisitions and credit card charges. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time. Manages accounts payable by receiving, coding, and verifying invoices for the department; overseeing and assisting in recordkeeping of invoices; generating check requisitions as needed or requested; reviewing and processing invoices for payment; ensuring contract compliance, and payments are accurate as well as budget sufficiency. Oversees Smart Data Master Card charges by posting GL accounts, uploading receipts, descriptions of credit card charges; generating monthly transaction report. Acts as backup to payroll process including periodic execution of full-time and part-time payroll. Collects department revenue by collecting, validating, and receiving revenue from the recreation centers and divisions to ensure accuracy; preparing revenue reports and submitting to the City Treasurer's Office; providing internal auditing of department revenue and collection procedures; maintaining accurate files of revenue reports; collecting any special revenues such as grants and donations and coding them properly; being responsible for collecting revenue for special events, verifying all customer refunds are valid, correct, and submitted to finance for processing. Provides support to Central Registration Area. Provides clerical support by performing data entry; copying and faxing; typing correspondence; communicates with outside agencies; maintains office files; and communicates and assists co-workers. Provides backup for personnel action forms (PAFs) as needed for changes to personnel to include new hires, separations, payroll changes, etc. ADDITIONAL DUTIESPerforms additional duties to support operational requirements as assigned.