Corporate Compliance Officer

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Corporate Compliance Officer Arlington, VA, US 4 days ago Requisition ID: 1024

Maintain all corporate books, records, and official company documents in accordance with applicable laws and organizational policies. Serve as custodian of corporate records, including articles of incorporation, bylaws, resolutions, meeting minutes, stock records, ownership documents, and corporate authorizations. Prepare and maintain board of directors and shareholder meeting documentation, agendas, resolutions, and minutes. Ensure the accuracy and completeness of corporate records and filings across all legal entities. Manage document retention and records management programs. Regulatory Filings and Business Registrations Oversee the timely preparation and filing of all required local, state, and federal reports, registrations, renewals, and disclosures. Maintain corporate good standing in all jurisdictions where the company conducts business. Manage annual reports, business license renewals, foreign entity registrations, assumed name registrations, and other statutory filings. Coordinate the filing of reports with Secretaries of State, Departments of Revenue, labor agencies, and other governmental entities. Monitor filing deadlines and regulatory requirements to ensure full compliance. Entity Management Maintain corporate organizational structures and legal entity records. Coordinate entity formation, mergers, dissolutions, withdrawals, and qualification filings. Track ownership changes and maintain corporate ownership documentation. Support acquisitions, restructurings, and other corporate transactions by ensuring proper regulatory filings and recordkeeping. Compliance Monitoring Monitor changes in federal, state, and local regulations affecting corporate governance and reporting obligations. Conduct periodic reviews of corporate records and regulatory requirements to identify compliance gaps. Develop and implement procedures to ensure ongoing compliance with statutory obligations. Recommend corrective actions and process improvements when deficiencies are identified. Government Reporting and Agency Coordination Serve as the company's primary contact for government agencies regarding business registrations, corporate status, and compliance matters. Respond to requests, notices, audits, and inquiries from regulatory agencies. Coordinate with legal counsel, finance, tax, human resources, and operations teams to collect information required for regulatory reporting. Ensure compliance with federal contractor reporting requirements, when applicable. Internal Controls and Process Management Develop tracking systems and compliance calendars to monitor filing deadlines and reporting obligations. Establish procedures that ensure the timely submission of all required reports and certifications. Implement controls to reduce regulatory, legal, and administrative risk. Maintain compliance dashboards and provide status reports to executive leadership. Reporting and Leadership Provide regular compliance reports to executive leadership and the Board of Directors. Identify potential compliance risks related to corporate governance and regulatory reporting. Advise leadership on legal entity management, regulatory obligations, and administrative compliance requirements. Support special projects involving corporate governance, audits, and organizational changes.