Administrative Assistant

Role Description: The Administrative Assistant role at Phatsimo Consulting is a full-time, remote position responsible for providing comprehensive administrative support to the team. Daily tasks include managing calendars, scheduling meetings, coordinating virtual appointments, and organizing digital files and documents. The role involves handling phone calls and emails, preparing correspondence, and supporting executive-level staff with clerical and logistical tasks. The Administrative Assistant will also assist with data entry, report preparation, and maintaining accurate records in HR and project-related systems. This role requires proactive communication, attention to detail, and the ability to prioritize and manage multiple tasks in a remote environment.

Qualifications: Strong Administrative Assistance and Executive Administrative Assistance skills, including calendar management and meeting coordination. Professional Phone Etiquette and Communication skills, with the ability to interact clearly and courteously with clients and team members. Solid Clerical Skills, including data entry, document preparation, filing, and basic record management. Proficiency with office software (e.g., Microsoft Office or Google Workspace) and comfort using remote collaboration tools. Excellent organizational and time-management abilities, with strong attention to detail and follow-through. Ability to work independently in a remote setting, maintain confidentiality, and handle sensitive information responsibly. Prior experience in an administrative or office support role; experience in HR or consulting environments is an advantage. Relevant post-secondary education or certification in administration, business, or a related field is beneficial.