Legal Personal Assistant

Salary: $90,000–$110,000, negotiable depending on experience and industry knowledge Discretionary bonus of approximately 7.5%Exciting opportunity to join a brand-new office

Who We Are: We are an international law firm with a focus on private capital at the intersection of personal, family and business. Our ability to understand people makes us who we are. We work together to build deep and trusted relationships that deliver meaningful value to our clients. We do this with empathy, attention and clarity. No jargon, no attitude. We know what matters.

The Opportunity: We are seeking an experienced and highly organised Legal Assistant to provide dedicated support to a Partner specialising in Corporate Private Client matters. This is a key role within the team and requires a professional, proactive and resilient individual who is confident supporting a busy and highly driven Partner. The successful candidate will be able to build a strong working relationship, anticipate needs, manage competing priorities and provide exceptional administrative and legal support in a fast-paced environment. This is an excellent opportunity to join a highly regarded law firm and become an integral part of a collaborative and professional team.

Key Responsibilities: Partner & Practice Support Provide proactive, high-level administrative support to the Private Client Partner and wider team. Manage a busy and ever-changing diary, scheduling meetings, calls and appointments. Coordinate domestic and international travel arrangements, including itineraries, accommodation and expenses. Prepare, format, proofread and amend legal documents, correspondence, presentations and reports. Draft and prepare client communications and legal documentation relating to Private Client matters. Assist with opening new matters and client onboarding procedures. Organise and maintain electronic and hard-copy filing systems in accordance with firm procedures. Act as a key point of contact for clients and third parties, ensuring a professional and confidential service at all times. Liaise with internal departments and external contacts to facilitate the smooth running of the Partner’s practice. Team & Office Support Support colleagues and visiting lawyers as required. Coordinate meetings, conference room bookings and catering arrangements. Assist with incoming and outgoing post and other office administration duties. Build strong working relationships across legal and business support teams. Contribute positively to the firm’s collaborative culture.

Skills & Experience: Previous experience as a Legal Secretary, Legal Assistant or Executive Assistant within a law firm or professional services environment. Experience supporting a Partner or senior fee earner within a Private Client, Tax, Trusts, Estate Planning or Wealth Management team is highly desirable. Strong working knowledge of Microsoft Office, including Word, Outlook, Excel and Power Point. Experience using legal practice management, document management and billing systems. Experience preparing Private Client documentation would be advantageous.

About You: Excellent written and verbal communication skills. Strong organisational and time-management skills, with the ability to manage multiple priorities and meet tight deadlines. Exceptional attention to detail and proofreading ability. Confident working with senior stakeholders and adapting to different working styles. Resilient, professional and capable of operating effectively in a demanding, fast-paced environment. Proactive, with the ability to anticipate requirements and take initiative. Strong interpersonal skills and the ability to build effective working relationships. Professional, discreet and trustworthy when handling confidential and sensitive information. Client-focused, with a commitment to delivering an exceptional standard of service.