Administrative Coordinator - Coupa (Luxury Fashion)

Location: New York City, NY (Hybrid - 2 to 3 days onsite)

Duration: Through End of Year with Potential Extension Schedule: Full-Time, Monday-Friday, 9:00 AM-5:00 PM Pay Rate: Up to $45/hour

What You'll Do: As the team's administrative and operational support partner, you'll assist with critical purchasing and expense management activities while helping establish scalable processes and best practices.

Key responsibilities include: Create and manage purchase orders through Coupa Process goods receipts and support expense tracking activities Maintain accurate records and documentation for financial and administrative processes Partner with team members to streamline workflows and improve efficiency Help build and implement new procedures as the team expands administrative support functions Coordinate across multiple stakeholders and support approximately six team members Monitor deadlines, follow up on outstanding items, and ensure smooth day-to-day operations Utilize Excel and Microsoft Office tools to track data, reporting, and administrative activities

What We're Looking For: Experience supporting purchase orders, expense management, invoicing, or related administrative functions Must have experience using Coupa strongly preferred Strong Excel and Microsoft Office skills, including Outlook and Teams Highly organized with exceptional attention to detail Process-oriented mindset with the ability to identify efficiencies and build structure Comfortable balancing both administrative tasks and broader operational improvements Strong communication and follow-up skills Experience supporting multiple stakeholders in a corporate environment

Preferred Qualifications: Background in administrative, operations, finance, procurement, or business support roles Experience working within a professional services, retail, consumer goods, luxury, beauty, or fashion environment Familiarity with Mac operating systems is a plus Why Apply? This role offers the opportunity to make a visible impact within a world-class organization by helping shape administrative processes and supporting key business functions. The ideal candidate will bring a combination of strong execution skills, operational thinking, and a proactive approach to getting things done.