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Administrative Assistant

express employment professionalsSarasota, FL

4 days ago

Occupations

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice and Administrative Support Workers, All Other

Industries

Corporate, Subsidiary, and Regional Managing OfficesOffice Administrative ServicesAdministrative Management and General Management Consulting Services
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About the role

Administrative Assistant We are seeking a highly organized and professional Administrative Assistant to support a busy M&A team. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities at once, and provides exceptional administrative support with a high level of discretion and attention to detail.
Key Responsibilities:
  • Manage complex calendars, schedule meetings, and coordinate appointments for multiple team members
  • Resolve scheduling conflicts and prioritize changing business needs
  • Coordinate internal and external meetings, including conference room setup, technology needs, agendas, materials, and catering
  • Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
  • Assist with conference registrations, event planning, and travel logistics
  • Draft, proofread, and distribute correspondence, presentations, and meeting materials
  • Serve as a liaison between internal teams and external partners to ensure effective communication
  • Prepare materials, supplies, gifts, and other resources for meetings and events
  • Coordinate shipping and receiving of business-related materials
  • Process expense reports and reimbursements in a timely manner
  • Order office supplies and support day-to-day administrative functions
  • Assist with visitor management, meeting room reservations, and office logistics
  • Support onboarding activities, including workspace preparation, equipment coordination, and welcome materials for new hires
  • Assist with internal events, meetings, and occasional off-site functions
Qualifications:
  • 1-2 years of administrative, executive assistant, or office support experienceExperience supporting multiple managers or senior leaders preferred
  • Strong organizational, time management, and multitasking abilities
  • Excellent written and verbal communication skills
  • Ability to handle confidential information with professionalism and discretion
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and TeamsStrong problem-solving skills and ability to adapt to changing priorities
  • Ability to work independently while maintaining a team-oriented mindset
Preferred Qualifications:
  • Bachelor's degree or equivalent work experienceExperience supporting executive or senior leadership teams
  • Familiarity with expense management software and collaboration tools
  • Experience coordinating travel, meetings, and corporate events

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JOB OVERVIEW

Experience level

Senior

Location

Sarasota, FL

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Corporate, Subsidiary, and Regional Managing Offices

Posted

4 days ago

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