Part-Time Studio Administrator (Administrative Assistant)

Responsibilities: This role supports the Studio Manager with day-to-day studio operations and provides a welcoming, well-organized experience for employees, clients, guests, and vendors. Studio & Event Support Assist the Studio Manager with daily operational needs unique to the studio. Support internal office events and external client/vendor events as needed. Coordinate event logistics before and during events, including: Venue, furniture, food, and vendor bookings Guest lists, communications, and run-of-show coordination Event setup, onsite support, and post-event cleanup Facilities & Shipping Coordination Assist with facilities-related requests and vendor coordination, including HVAC, plumbing, security cameras, ADT/security, pest control, and cleaning services. Manage FedEx and courier systems for timely outbound shipment of client and consultant materials. Track inbound and outbound shipments, including maintaining an Excel-based sample log so design teams can locate and confirm receipt of materials. Reception & Customer Service Serve as a front-facing representative of IA, welcoming clients, guests, vendors, and other visitors. Coordinate multi-vendor presentations and lunch-and-learns in partnership with the Junior Designer responsible for vendor scheduling. Provide vendors with space layouts and support setup of presentation areas and lunch service. IT & Technology Support Maintain ongoing communication with the IT Director and EUC Analysts. Help ensure desks, meeting rooms, and audiovisual equipment are functioning properly, escalating and assisting with troubleshooting as needed. Day-to-Day Operations Manage door coverage, mail, and package reception. Order office supplies, including breakroom refreshments. Maintain an organized, stocked, and welcoming breakroom. Perform other duties as assigned.

Qualifications: High School Diploma