Registrar- Specialty Clerk

Job ID: 5936264

Application Deadline: Posted until filled

Posted: Sep 22, 2026 7:07 PM (UTC)

TITLE: Specialty Clerk DUTY DAYS: 225 days

QUALIFICATIONS: High School diploma or GED, 3-5 years clerical/filing in a school

REPORTS TO: Departmental Administrator

JOB GOAL: To assist in the efficiency of the day-to-day operations of the department or campus

PAY GRADE: Clerk salary scale FLSA: Non-Exempt

PERFORMANCE RESPONSIBILITIES: Answer the school phones promptly, take detailed messages as necessary and direct calls Effectively communicate with parents and staff on school matters Maintain a friendly attitude with parents and staff Receive calls and visitors to the school office, answer questions and refer to the appropriate school staff Perform receptionist, secretarial and administrative support duties for the assigned staff members Write and distribute student and staff bulletins Responsible for incoming, outgoing, and interoffice mail, notices, memos, directives, etc. Assists in keeping school attendance records, and record reasons for absences Issue slips and passes to students as appropriate Assists in maintaining the scheduled use of school facilities Assists in keeping the school calendar Assists in ensuring safety of students Notify Maintenance Department of necessary repairs Establish and maintain school recordkeeping and filing systems Contact students and parents and make appointments Assists in maintaining school accounting records, including substitute teacher and classified employee timecards Assists in maintaining student records and processing enrollments and transfers Adheres to requirements for confidentiality regarding student records; discreetly handle information pertaining to staff, parents, and students that could be a sensitive nature Attends all mandatory meetings and training programs Participates in professional growth activities when requested Assists in orientation of new teachers or substitute teachers to school procedures Assemble and distribute various testing materials and information Receive students sent to school office and process appropriately Collect monies, issue receipts, prepare deposits for the District Business Office Receive and distribute mail to the appropriate people Operate a variety of office equipment including a computer, input and retrieve data and text, organize and maintain disc storage and filing Secretarial standards, methods, and procedures, including business letter writing and basic report preparation Assists in Organizing office workflow to meet deadlines Train and supervise others in school office staff functions Learn pertinent policies and procedures for the district and apply them with good judgment Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities Performs such other duties as assigned by the Special Education Director or Chief Education Officer and Superintendent. Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Frequent districtwide travel; occasional statewide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-time Contact Information Kendra Hancock 8225 Bruton Rd Dallas, Texas 75217

Phone: 214-275-1200

Email: kendra.hancock@aplus-cs.com