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Events Coordinator – $120–135K + Bonus!

citistaffingBrooklyn, NY

4 days ago

Occupations

Meeting, Convention, and Event PlannersExecutive Secretaries and Executive Administrative AssistantsProject Management Specialists

Industries

Convention and Trade Show OrganizersAll Other Support ServicesPromoters of Performing Arts, Sports, and Similar Events without Facilities
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About the role

Events Coordinator – $120–135K + Bonus Financial Services firm is seeking a bright, highly motivated Events Coordinator to support Head of Events & Programs in planning and executing the firm's events from start to finish. This is a hands-on, end-to-end role for someone who loves taking ownership of projects and running with them.
Responsibilities Include:
  • Manage event calendars and timelines, keeping all stakeholders aligned
  • Draft, send, and track invitations and RSVPs; maintain guest lists
  • Build and track event budgets, monitoring spend against plan
  • Process and reconcile event-related expenses and invoices
  • Provide on-site support at events, including setup and breakdown ensuring smooth execution and a positive attendee experience
  • Serve as a back-up resource for event execution
  • Liaise with venues, caterers, vendors, and other partners to ensure seamless execution
  • Take ownership of projects and drive them to completion with minimal oversight
  • Uphold high customer service standards, addressing attendee and stakeholder questions, concerns, and requests with professionalism and a problem-solving mindset
  • Serve as the in-office point of contact while Head off Events & Programs is traveling across time zones
  • Assist with travel coordination and expense reports
Requirements Include:
  • Bachelors Degree preferred
  • Experience in events, hospitality, executive or administrative support, or a related fast-paced environment
  • Highly organized and detail-oriented, able to juggle multiple events and deadlines at once
  • Strong communicator with polished, professional presence with internal and external stakeholders
  • Flexible and available for long hours, including evenings until ~10 p.m. during events
  • Able to work from both the Stamford and New York offices and increase in-office days as needed
  • Proficient in Microsoft Office (Outlook, Excel, PowerPoint)

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JOB OVERVIEW

Experience level

Senior

Location

Brooklyn, NY

Occupation

Meeting, Convention, and Event Planners

Industry

Convention and Trade Show Organizers

Posted

4 days ago

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