Accounts Payable Specialist

Work Schedule: 40 hours per week, Monday through Friday.

Primary Responsibilities: Core duties are reassigned on a quarterly basis to facilitate comprehensive cross-training and maintain staff proficiency across all disbursement methodologies. Payment Cycle Operations (40%):Execute institutional PeopleSoft pay-cycles for Check and ACH disbursements while meeting daily 08:30 and 14:30 processing windows. Administer VCard and Payroll cycles in accordance with established schedules. Reconcile daily financial activity and resolve identified discrepancies. Monitor and resolve positive pay exception reports within the banking portal. Coordinate with Printing Services and mail distribution to ensure all fulfillment deadlines are met. Wire Payment Management (40%):Evaluate wire request documentation to confirm adherence to institutional policy. Execute necessary financial entries within the PeopleSoft environment. Initiate and coordinate transactions through the banking system portal. Finalize payments and address hurdles in alignment with unit standards. Perform digital imaging and archival of all required support records. General Accounts Payable Administration (20%):Facilitate departmental voucher upload processes by validating spreadsheet integrity and rectifying data deficiencies with internal units. Administer specialized payments and obligations for V-Card as well as state and federal tax entities.

Manage Workflow: Gen requests for payment revocations, cancellations, and re-issuances. Investigate ACH returns and track returned checks to re-initiate funds. Resolve complex accounts payable inquiries by partnering with vendors and banks to remedy transaction discrepancies. Authorize and clear fiscal deposits while completing technical system entries. Generate journal entries specifically for sponsored project funding deposits. Triage and distribute incoming departmental mail to meet daily routing requirements. Support additional departmental initiatives and projects as requested.

Required Qualifications: (please document on resume):Four years of professional experience in accounting and accounts payable operations. Proficiency with Microsoft Suite and Google Workspace. Advanced analytical capabilities and strategic problem-solving aptitude. Experience providing customer service.

Preferred Qualifications: Ability to function with independence to fulfill core departmental responsibilities. Superior communication skills, both written and verbal. Practical knowledge of comprehensive disbursement cycles. Background in institutional financial operations within complex, multifaceted organizations. Technical proficiency in PeopleSoft or comparable enterprise financial platforms.

Pay Range: $53,538-$60,000; depending on education/qualifications/experience

Position Type: Civil-Service & Non-Faculty Labor Represented StaffPlease visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area While our salary ranges provide a framework, it is important to note that most of thetime, the initial pay may not reach the maximum of the range. This approach ensuresthat compensation reflects the value and unique contributions of each candidate whilemaintaining equity within our organization. As part of our commitment to fair andequitable compensation, please be aware that the salary offered to incoming candidateswill be based on their individual credentials and experience.

How To Apply: Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. A resume is required to be considered for this position. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail jobcentr@umn.edu.DiversityThe University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC): The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.