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Workforce Specialist- Allied Health (FT-SAC)

st johns river state collegeSt Augustine, FL

2 days ago

Occupations

Education Administrators, PostsecondarySecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveMedical Secretaries and Administrative Assistants

Industries

Colleges, Universities, and Professional SchoolsJunior CollegesGeneral Medical and Surgical Hospitals
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About the role

Workforce Specialist – Allied HealthThe Workforce Specialist – Allied Health position provides administrative, financial, and program coordination support to the Dean of Allied Health and department faculty and staff. This position assists with student services, program operations, budgeting, reporting, and departmental projects. The Workforce Specialist also supports daily operations and ensures accurate recordkeeping and effective communication across the department. About the College – SJR State is a public college located in beautiful northeast Florida along the shores of the St. Johns River. With three campuses in Clay, Putnam, and St. Johns counties, SJR State serves nearly 10,000 students each year from among a population base of 600,000 in one of the fastest-growing areas of the country. Known for its natural beauty and quality of life, SJR State's service area includes St. Augustine, the nation's oldest city; Palatka, the "Gem City of the St. Johns;" and Orange Park, with roots going back to the Spanish period in Florida history. SJR State offers a comprehensive benefit package that includes employer contributions to retirement and health insurance; dental, vision, and life insurance plans; generous paid time off; employee assistance, wellness programs and tuition assistance.
Duties and Responsibilities
Student and Program Support: Assist students with program requirements, applications, admissions, course completion, and graduation eligibility. Maintain student records, review Degree Works, and coordinate with Records and Financial Aid regarding student documentation and eligibility. Prepare student correspondence and communicate program updates, admission decisions, and next steps. Coordinate department orientations, workshops, information sessions, job fairs, and graduation activities. Maintain student handbooks, program materials, and documentation related to catalog changes and accreditation.
Program Coordination and Administration: Enter and maintain course schedules in Banner and coordinate textbook orders, classroom assignments, and instructional materials. Maintain student, faculty, and departmental records in accordance with College procedures. Coordinate Advisory Board meetings, prepare meeting materials, and record and distribute minutes. Assist with faculty credentialing, personnel documentation, and departmental communications. Provide administrative support to the Dean, faculty, and professional staff, including correspondence, reports, and special projects.
Financial and Department Operations: Monitor departmental budgets and prepare budget amendments, purchase requisitions, travel documentation, and financial records. Prepare faculty contracts, payroll documentation, salary reports, and Web Time Entry records. Coordinate departmental purchasing, supplies, and off-site facility contracts. Assist with grant budgets, accreditation reporting, licensure records, and program completion and passage rate reports. Maintain departmental inventory, office equipment, and confidential records. Perform other duties and special projects as assigned by the Dean of Allied Health.
Qualifications
Minimum Qualifications: Associate degree required. Bachelor's degree preferred. Coursework in computer science and business preferred. Minimum of five years of experience performing similar administrative and program support tasks required. A comparable amount of training or experience may be substituted for the minimum qualifications. Must successfully complete employment/reference verification and a background check. Strong written and verbal English communication skills. Ability to provide professional customer service to students, faculty, staff, and the public. Strong organizational skills and attention to detail. Ability to accurately prepare correspondence, maintain records, and process financial documentation. Intermediate or advanced proficiency in Microsoft Word and Excel. Knowledge of or ability to learn relevant computer systems, including Banner and Access. Ability to operate standard office equipment. Ability to maintain confidentiality of student, employee, and departmental information. Ability to manage multiple responsibilities and work independently with minimal supervision. Ability to communicate and collaborate effectively across College departments.
Benefits: We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. To learn more details, visit our benefits page.

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JOB OVERVIEW

Experience level

Senior

Location

St Augustine, FL

Occupation

Education Administrators, Postsecondary

Industry

Colleges, Universities, and Professional Schools

Posted

2 days ago

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