GA Factory Administrative Assistant

Must have: 5+ years of administrative experience. 3+ years of Purchasing experience and Spanish Bilingual skills are highly preferred.

Location: White, GA 30184 Direct Hire with Excellent Benefit Package: Medical / Dental / Vision / Life Insurance, 401K with matching, Paid Holiday & PTO

Pay range: $21/hr ~ $25/hr

Work Hours: Monday - Friday, 1st shift: 8:00am - 5:00pm The Administrative Assistant will support the factory office in general operations, performing administrative/clerical duties, and keeping inventory. Answer phone lines and direct phone calls appropriately. Manage the front desk functions, greet and direct visitors, including factory tour visitors. Coordinate all office supply requests and maintain office supply room inventory. Organize and maintain storage and conference rooms. Keep updated schedules of conference room use. Maintain a clean and orderly employee meal/break room and replenish kitchen supplies. Perform clerical duties, including use of e mail, word processing, and spreadsheets. Prepare purchase orders for procurement of products (raw materials), services, and office supplies. Determine material requirements, generate and place purchase orders. Assist the production teams in analyzing inventory levels, reorder points, and material shortages (using Excel). Keep track of delivery schedules and verify receiving documents and items. Perform inventory control, ensuring that supplies are in stock by conducting monthly inventory. Coordinate daily factory tours for visitors Coordinate new hire training for employees Maintain high sanitation and workplace safety standards in compliance with SQF, HACCP, FDA requirements and OSHA regulations to ensure readiness for third-party audits and regulatory inspections. Data entry for the production management system. Perform any other duties as assigned.

Perform Food Safety Duties: Perform common areas inspection for cleanliness Follow established Good Manufacturing Practices and Food Safety policies and procedures Provide feedback on continuous improvement opportunities. Ensure records are legible, clear, concise and accurate. Report to Management evidence of intentional or unintentional product contamination.

Requirements: A high school diploma, or GED. 5+ years of administrative experience. 3+ years of purchasing experience preferred. ADP/Payroll experience highly preferred. Excellent communication, interpersonal, and writing skills. Must have effective verbal and written communication skills in English. Advanced knowledge of Microsoft Office (Word, Excel, Outlook). Ability to prioritize and handle multiple tasks in a fast-paced environment. Have flexibility as business needs change. Able to lift up to 50 pounds Maintain excellent organization and have high attention to detail. Maintain discretion and handle confidential information with sensitivity. Able to maintain a reliable, pleasant and professional demeanor.

Job Type: Direct Hire Post Date: 09/11/2026