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Executive Assistant / Accounting

bca itHialeah, FL

3 days ago

Occupations

Bookkeeping, Accounting, and Auditing ClerksAccountants and AuditorsExecutive Secretaries and Executive Administrative Assistants

Industries

Other Accounting ServicesOffice Administrative ServicesOffices of Certified Public Accountants
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About the role

About the Role: We’re looking for a detail-oriented and dependable Executive Assistant / Accounting to help manage our day-to-day accounting operations while providing administrative support to company leadership. This role focuses on accurate bookkeeping, clean financial reporting, executive coordination, and improving the systems and processes that keep our organization running smoothly. If you enjoy working with numbers, staying organized, solving problems, and helping a growing business operate efficiently, this is a great opportunity to grow with a strong, fast-moving team.
Responsibilities:
  • Executive & Administrative Support
  • Provide day-to-day administrative support to company leadership
  • Track action items, follow up on outstanding tasks, and help keep priorities on schedule
  • Coordinate with internal teams to ensure projects and administrative tasks are completed on time
  • Assist with client, vendor, and internal communications as needed
  • Organize company documentation, recurring reminders, and operational processes
  • Support general administrative and operational needs as assigned
  • Financial Operations & Reporting
  • Oversee daily accounting activities, including accounts payable, accounts receivable, bank reconciliations, and the general ledger
  • Prepare monthly financial statements and management reports
  • Reconcile balance sheet accounts and ensure accurate recordkeeping
  • Manage payroll entries and maintain organized financial documentation
Review service agreements, validate billing, reconcile time entries, and ensure accurate invoicing. Maintain accurate recurring billing and client account records Prepare financial reports, spreadsheets, and management summaries as needed.
Work Location: Onsite in Doral, Florida
Schedule: Full-time
Monday through Friday8:30 AM to 5:00 PM ESTQualificationsBachelor’s degree in Accounting, Finance, Business, or a related field preferred Four to seven years of accounting, bookkeeping, finance, or similar experienceExperience supporting business owners or executives is a plus Experience in an IT services, technology, or service-based business is a plus
Required Skills:
  • Strong understanding of bookkeeping & reconciliations.
  • Strong QuickBooks Online experienceExperience with accounting, billing, or business management software, with the ability to quickly learn new systems
  • Proficiency in Microsoft Excel, Outlook, and Microsoft 365 Excellent organizational and time-management skills
  • Strong attention to detail and accuracy
  • Ability to manage multiple priorities and work independently
  • Comfortable handling confidential information professionally
  • Excellent written and verbal communication skills
  • Proactive, dependable, and committed to following through on tasks

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JOB OVERVIEW

Experience level

Senior

Location

Hialeah, FL

Occupation

Bookkeeping, Accounting, and Auditing Clerks

Industry

Other Accounting Services

Posted

3 days ago

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