Administrative Assistant

Location: New York City, NY

Onsite: 5 days onsite

About the job: A leading global private equity investment firm is seeking a polished, detail-oriented Junior Administrative Assistant to support a team in its New York City office. This is an excellent opportunity for an administrative professional who enjoys being part of a collaborative team, takes pride in delivering high-quality support, and is looking to build a long-term career in administration. The Administrative Assistant will provide day-to-day support to a team of investment professionals, helping ensure seamless operations through strong organizational skills, proactive communication, and exceptional attention to detail.

Responsibilities: Provide administrative support to a team of 7–9 investment professionals, including Managing Directors and senior-level team members. Manage complex calendars, coordinate meetings, and proactively identify and resolve scheduling conflicts. Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and agendas. Prepare and submit expense reports while ensuring accuracy and timely processing. Coordinate internal and external meetings, including conference rooms, catering, video conferencing, and meeting materials. Assist with the planning and execution of team events, off-sites, and larger firm meetings. Prepare and edit professional presentations, documents, and spreadsheets using Microsoft Office. Handle confidential information and correspondence with discretion and professionalism. Anticipate the needs of the team, stay ahead of upcoming priorities, and provide reliable day-to-day administrative support.

Qualifications: 2-5 years of administrative experience in a professional or corporate environment. Experience supporting senior-level professionals is strongly preferred. Financial services or private equity experience is a plus, but not required. Exceptional attention to detail with a strong emphasis on accuracy and thoroughness. Excellent written and verbal communication skills with a polished, professional demeanor. Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. Proactive, resourceful, and able to anticipate needs before they arise. Advanced proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint. Experience with Concur and Salesforce is a plus. Bachelor's degree required