Front Office Admin Assistant / Accounting Support

About the Role: Diamond Distributions LLC is looking for a reliable, motivated and organized Front Office Admin Assistant / Accounting Support to join our team in Irwindale, CA. This is a fantastic opportunity to play a key role in keeping our office running smoothly while supporting essential accounting functions. If you thrive in a fast-paced environment and love wearing multiple hats, we want to hear from you!

Responsibilities: Greet and assist visitors, clients, and vendors as the first point of contact at the front office Answer and direct incoming phone calls, emails, and correspondence professionally Manage scheduling, appointments, and calendar coordination for office staff Assist with accounts receivable collection calls and data entry Maintain and organize physical and digital filing systems for accounting and administrative records Order and manage office supplies and coordinate general office operations Assist with invoicing, purchase orders, and vendor communications as needed

Requirements: 1–3 years of experience in an administrative, front office, or accounting support role Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software Strong data entry skills with a high level of accuracy and attention to detail Excellent verbal and written communication skills Strong phone etiquette Ability to multitask, prioritize, and stay organized in a busy office environment Realiable, dependable, and a team-oriented attitude

About Us: Diamond Distributions LLC, based in Irwindale, CA, is a trusted distributor of chocolates, sweets, and snacks. Our team is the foundation of our success, and we pride ourselves on creating a supportive, collaborative workplace where every employee is valued. Join us and be part of a company committed to growth and excellence.