Administrative Assistant to Core Content Coordinator

Exemption Status: Nonexempt/At-Will

Pay grade: D6Calendar Days: 226

Reports to: Core Content Coordinator, Director of C&I, Asst. Superintendent of C&IDept./School: C&IPrimary Purpose: Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or content coordinator and other staff members.

Education/Certification: High School Diploma or GEDSpecial Knowledge/Skills:

Experience: Three years secretarial experience

Major Responsibilities and Duties: Records, Reports, and Correspondence1. Prepare correspondence, forms, reports, manuals, and presentations for the content coordinator and other department staff members.2. Compile, maintain, and file all reports, records, and other documents as required. Accounting3. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.4. Order and maintain inventory of office supplies and program equipment.5. Monitor and process personal time records including leave requests and reports and submit in accordance with district procedures. Other6. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.7. Maintain a schedule of appointments and make travel arrangements for department staff.8. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.9. Receive, sort, and distribute mail and other documents to department staff.10. Maintain confidentiality of information.11. Work cooperatively and respectfully with colleagues for office efficiency.12. Maintain a respectful workplace in which integrity and professionalism are displayed, and the skills to communicate and recognize one another are practiced.13. Work in collaboration with other administrative staff to provide excellent customer service.14. Follow district safety protocols and emergency procedures.15. And other duties needed to help drive our vision, fulfill our mission, and abide by our organization's values.

Supervisory Responsibilities: NoneMental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress