Accounting Supervisor

Location: Buchanan, NY

Salary: $75,000–$85,000

Schedule: Monday–Friday, 8:00 AM–4:00 PM or 9:00 AM–5:00 PM

Work Arrangement: On-Site | Full-Time, Permanent

About the Opportunity: Our client is a well-established, family-owned environmental and wastewater services company that has served the Hudson Valley for more than 50 years. With a close-knit team and a strong commitment to employee loyalty, flexibility, and recognizing hard work, the company offers an opportunity to make a meaningful impact in a hands-on accounting role. The Accounting Supervisor & Billing Specialist will oversee billing, bookkeeping, payroll, and financial administration across multiple service divisions. Working directly with ownership, this person will take responsibility for day-to-day accounting operations while supporting municipal bids, permits, and regulatory reporting. This is an excellent opportunity for a self-starter who enjoys working independently, managing multiple priorities, and taking ownership of the accounting function.

Billing & Accounts Receivable: Prepare and process customer invoices for septic, sewer, drain, and related services. Review completed work orders, service tickets, and supporting documentation to ensure billing accuracy. Enter customer check and credit card payments into QuickBooks and apply them to the appropriate accounts. Prepare and distribute monthly customer statements. Monitor outstanding invoices, follow up on balances, and resolve billing discrepancies and payment issues.

Bookkeeping & Financial Administration: Maintain accurate financial records and enter and categorize transactions in QuickBooks. Reconcile monthly bank statements and monitor business checking accounts. Investigate discrepancies, unauthorized transactions, and other financial irregularities. Prepare routine financial reports and provide accounting information to management.

Payroll Administration: Process weekly payroll accurately and on time. Verify time records and maintain payroll documentation, hours, and deductions. Assist with payroll tax filings and reporting as needed.

Bids, Compliance & Office Administration: Work directly with ownership to prepare and submit municipal project bids. Coordinate truck registrations, permit applications, and state reporting requirements. Support general administrative and financial tasks to keep operations running smoothly.

Qualifications: RequiredStrong working knowledge of QuickBooks Desktop. Good Microsoft Excel skills. Experience with customer billing, accounts receivable, bank reconciliations, and payroll processing. Strong organizational skills and exceptional attention to detail. Self-motivated, dependable, and comfortable working independently. Ability to manage multiple responsibilities while maintaining accurate records.

Preferred: QuickBooks Online experience; the company plans to transition from Desktop to Online. Experience preparing bids or working with municipal or government contracts. Background in field services, construction, trades, or a similar operations-focused business. Industry experience is not required.

Salary: $75,000–$85,000 annually. Three weeks of paid vacation.401(k).Health insurance with an employer contribution. Dental and vision insurance. Life insurance. Flexible start time, with a choice of 8:00 AM–4:00 PM or 9:00 AM–5:00 PM.Supportive, family-owned work environment where initiative and performance are valued.

Interview Process: Initial conversation with the recruiting team. Virtual interview with the hiring team. On-site interview with ownership.