Executive / Administrative Assistant

Education: Bachelor's Degree from an accredited institution.

Experience: 3 to 5 years of administrative or executive support experience.

Physical Requirements: Must be able to lift 50 pounds (for package handling and paper stock delivery).

Technical Skills: Tech-savvy with strong proficiency in Microsoft Office (Word, Excel, PowerPoint).

Core Competencies: Exceptional interpersonal skills, professional phone etiquette, and strong attention to detail. Adaptability: Ability to manage multiple projects with competing priorities in a fast-paced environment with frequent interruptions.

Major Duties & Responsibilities: Executive & Event Support: Schedule and coordinate calendars, manage catering, and draft business correspondence, agendas, or presentations using Microsoft Office. Front Desk & Admin Logistics: Act as the first point of contact at the reception desk, routing inquiries across departments, tracking employee desk moves, and maintaining updated office directories. Conference Center Setup: Prepare meeting facilities by testing audio-visual equipment (WebEx, Zoom, VTC) and setting up coffee, snacks, or requested layouts. Mail & Package Logistics: Sort, record, and distribute all incoming and outgoing business mail and carrier packages (FedEx, UPS, DHL, USPS), managing rush requests and certified mail forms. Office & Inventory Management: Establish inventory levels for office, kitchen, and conference room supplies. Keep storage spaces organized and equipment stocked. Print Device Support: Deliver paper to all office equipment and act as the first responder for basic printer or copier troubleshooting before escalating to tech services.