Event Specialist

Location: New York, New York (Midtown)

Schedule: On-site, 5 days a week

Pay: $50/hr. (+compensated overtime)

Type: Indefinite, ongoing contract

What You'll Do: Coordinate conference logistics, including booth design, shipping, setup, and venue arrangements. Organize group lunches, VIP dinners, and networking events, managing catering and dietary requirements. Coordinate travel, hotel room blocks, and transportation for employees and guests. Plan and execute high-potential talent programs, internal HR events, and team celebrations. Prepare senior leaders and business representatives with event schedules, agendas, and briefing materials. Partner with Recruiting, Marketing, Communications, Legal, and Security to ensure events meet business objectives. Manage promotional merchandise, inventory, global shipping, and the internal company swag shop. Track budgets, process purchase orders and invoices, and support vendor relationships and contracting.

What We're Looking For: 3–5+ years of experience in corporate event planning, recruiting coordination, or field marketing. Strong organizational skills and exceptional attention to detail. Experience coordinating complex logistics and managing vendors. Confidence working with senior leaders and balancing competing priorities. Strong communication skills and a proactive, hands-on approach. Ability to travel up to 25% annually and work flexible hours, including evenings and weekends, during events.