Healthcare Executive Assistant
trek physician solutionsScottsdale, AZ
Healthcare Executive Assistant
trek physician solutionsScottsdale, AZ
today
Occupations
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsMedical Secretaries and Administrative AssistantsIndustries
All Other Miscellaneous Ambulatory Health Care ServicesOffices of Physicians (except Mental Health Specialists)Executive Search ServicesAbout the role
Healthcare Executive Assistant/ Recruitment Coordinator Trek Physician Solutions Exclusive Recruitment Partner to HonorHealthTrek Physician Solutions is a boutique physician and APP recruitment firm known for delivering a highly personalized, “red carpet” candidate experience. As the exclusive recruitment partner to HonorHealth for over 20 years, we operate at a level that requires precision, professionalism, and absolute discretion. We are seeking a Healthcare Executive Assistant who thrives in a customer service oriented, high-expectation environment and takes pride in flawless execution. This role is the engine to orchestrating physician recruitment processes and ensuring an exceptional experience for both candidates and senior healthcare leadership.
Key Responsibilities:
- Develop and manage complex, interview itineraries involving physicians and C-suite executives
- Coordinate all aspects of candidate travel with meticulous attention to detail
- Oversee database management and ensure accuracy across all recruitment systems
- Serve as a polished, professional liaison between candidates and executive stakeholders
- Continuously identify and implement process improvements to enhance efficiency and experience
Required Skills & Experience:
- Comfortable interacting with Physicians
- Experience in a Healthcare Setting (preferrable Hospital) Demonstrated experience supporting or interacting with senior executives (C-suite exposure strongly preferred)
- Exceptional command of formal written and verbal communication
- Strong organizational skills with the ability to manage multiple high-stakes priorities simultaneously
- Experience in healthcare or physician recruitment preferred
- Working knowledge of physician specialties and recruitment dynamics
- Highly detail-oriented with a commitment to accuracy and follow-through
- Self-motivated with a proactive, solutions-driven mindset
- Team-oriented with a “no drama,” high-accountability approach
- Three years Recruitment Coordinator or C-Suite Executive Assistant with demonstrated stability with at least three years employment at one company
- No job-hoppers or new graduates
What Sets This Role ApartThis is not a transactional recruiting environment. At Trek, every candidate interaction reflects our reputation. You will play a critical role in delivering a concierge-level experience to physicians while partnering closely with healthcare executives who expect excellence.
If you value precision, professionalism, and being part of a high-performing, trusted team, this is an opportunity to work at the top of the physician recruitment field and help build the medical care in your own community.
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JOB OVERVIEW
Experience level
Senior
Location
Scottsdale, AZ
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
All Other Miscellaneous Ambulatory Health Care Services
Posted
today
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