Executive Assistant

Executive Assistant Job Duties: Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries. Prepares reports by collecting and analyzing information. Represents the executive by attending meetings in the executive's absence and speaking for the executive. Maintains customer confidence and protects operations by keeping information confidential. Completes projects by assigning work to clerical staff and following up on results. Secures information by completing database backups. Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques. Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. Contributes to team effort by accomplishing related results as needed.