CyberLynx Administrative Assistant I - Fairbanks Office

Administrative Assistant I - CyberLynx

Date of Description: November 20, 2006 Job Classification: Grade ISkill Classification: Clerical Services Nature and Scope of Job: To effectively and efficiently organize and manage the office in a cooperative team environment; to present a professional, competent, and friendly image. To perform secretarial/office assistant duties and assist the licensed staff in the general operations of the Wasilla CyberLynx Program.

Maintain accurate financial accounting records. Process parent reimbursements and manage back up data. Update family "logs" in concert with licensed staff for all parents/students visiting or calling the office. Update family "logs" for all postal or e-mail customer service or related correspondence. Communicate with parents via telephone, e-mail or postal mail to notify them of exam or curriculum arrival in the office. Perform "courtesy" call backs to families and/or students for Parent Advisors as needed. Schedule parent and/or student meetings with parent advisors as requested or as needed using electronic shared calendars. Collect and organize timesheets for signature as needed Maintain student records, files and student service data; e-mail PER (Pupil Education Report) forms to CyberLynxRequest files from "sending" schools for newly enrolled students Produce weekly and monthly calendar of events for the office as appropriate Maintain records of office and teaching supplies Maintain inventory levels of teaching and office supplies. Maintain supplies in an orderly and professional manner. Prepare necessary information to assist in ordering of supplies. E-mail appropriate forms to Accounts Payable clerk in Nenana. Prepare and maintain necessary federal and state records and reports Maintain an accurate list of currently enrolled (current school year) students and maintain an archive of students from previous years. Maintain confidentiality of District, staff, and student information Demonstrate initiative and creativity As a team member and with assistance from the other office staff, maintain the facility in a clean and presentable manner, including emptying of trash, weekly vacuuming (more frequently as needed), restroom cleanliness, etc. Manage all postal mail and related postal needs. Document process (sending and receiving) of tests, IQ and Psychological assessments, Grades, and related information with universities, parents, students, the Nenana main office, etc. Assist Parent Advisors in ongoing review, upkeep and repair of PER forms. Perform other tasks and duties as assigned by the Principal. Equipment Used: