Facilities Maintenance Technician

Essential Duties and Responsibilities: Interacts and communicates with outside contractors to provide information, coordinate schedules, and assist with seeking resolutions. Determines appropriate methods for storing and retrieving information for record-keeping and reporting. Works closely with the Assistant Vice President of Facilities to provide data analysis and create systems to collect, compile, and tabulate data for efficient department reporting. Responsible for coordinating the collection and removal of Hazardous Waste, Document destruction, Medical Gas service through organization. Obtains and maintains MSDS sheet for organization and works closely with vendor ensuring MSDS compliance; provides contact information to employees. Assists the Assistant Vice President of Facilities with preparation and management of departmental budgets and departmental accounts, including keeping detailed records of expenditures, routinely reconciling reports, and initiating/maintaining inventory for the department. Maintains audits and generates reports to ensure accuracy and integrity of the system. Updates the maintenance plan, as needed. Creates and maintains computer graphic maps of building systems such as fire prevention, alarm devices, HVAC locations, evacuation routes, and special project documents. Prepare departmental bid requests and project management files to assist the Assistant Vice President of Facilities in planning organization projects. Composes and edits contracts and specifications, distributes documents, notify of construction and vendors of projects and results. Updates and maintains current certificates of insurance for contractors and vendors. Maintains and creates departmental files including historical and current documents, OSHA, employee records, special events and calendars. Actively participates as a safety member of the organization safety committee, department safety committee, and other departmental events. Coordinates agendas, prepares materials, takes minutes and develops safety training modules for staff, faculty and administrators and trains safety leaders. Participates in various college standing or ad hoc committees. Coordinates the use of fleet vehicles. Distributes keys, documents usage and assignments, verifies drivers are on the authorized driver list, ensures safety and maintenance of vehicles, and maintains a database on the use and repair of vehicles. Maintains fuel storage volumes and records necessary for backup Generator buildings. Obtains bids, compares costs, performs analysis, and places orders as needed. Prepares reporting documents showing usage and annual comparisons. Coordinates the scheduling and records of state-mandated and inspections on boilers, elevators, fire systems, sprinklers, etc. Administers the Facilities work order system and preventive maintenance software. Maintain preventive maintenance schedules for facilities department employees. Provides shipping, receiving and delivery services. Performs other related tasks as required. Technical Skills Mechanical Maintenance: Troubleshooting, repair, and preventative maintenance of mechanical systems and facility equipmentHVAC: Basic maintenance, troubleshooting, and servicing of heating, ventilation, and air-conditioning systems Electrical: Basic electrical troubleshooting, repairs, wiring, switches, outlets, lighting, and electrical equipment Plumbing: Troubleshooting and repair of faucets, toilets, pipes, drains, fixtures, and other plumbing systems Carpentry: Basic carpentry, drywall repair, painting, door and hardware repairs, shelving, and general building repairs General Facilities Maintenance: Preventative maintenance, work orders, inspections, repairs, and facility upkeep Cleaning & Sanitation: Cleaning common areas, workspaces, equipment, and maintaining safe and sanitary facilities Mail & Delivery: Receiving, sorting, and distributing internal and external mail, packages, and supplies Tools & Equipment: Safe and effective use of hand tools, power tools, maintenance equipment, and diagnostic tools

Minimum Qualifications: Office administration or a related field. Three to five years of related experience, or a combination of education and experience commensurate with the requirements of the position. Proficiency in word processing and database software and ability to learn and use a variety of personal computer software.

Working Conditions: Conditions are those of a typical office environment, requiring frequent communication with external vendors and colleagues, the ability to enter data and written communications in electronic format in a timely manner. Mon-Fri 8am -5pm